SHEQ ADMINISTRATOR The duties of a qualified SHEQ (Safety, Health, Environment, and Quality) administrator typically involve more specialized administrative tasks within the SHEQ function of an organization. Here are the key responsibilities: 1. Documentation Management: Maintaining and organizing SHEQ documentation, including policies, procedures, manuals, forms, records of inspections, audits, incidents, and training sessions. Ensuring all documentation is accurate, up-to-date, and easily accessible. 2. Database and Information Management: Managing databases and information systems related to SHEQ activities. This includes inputting data, generating reports, and maintaining data integrity. 3. Compliance Support: Assisting in monitoring and ensuring compliance with SHEQ regulations, standards, and company policies. This may involve scheduling audits, inspections, and reviews to verify adherence to requirements. 4. Reporting and Analysis: Compiling data and preparing regular and ad-hoc reports on SHEQ performance metrics, trends, incidents, and corrective actions. Analyzing data to identify areas for improvement and presenting findings to management. 5. Training Coordination: Coordinating SHEQ training programs for employees, including scheduling training sessions, maintaining training records, and ensuring compliance with training requirements. Assisting in the development of training materials as needed. 6. Incident and Accident Administration: Supporting the documentation and administrative aspects of incident and accident investigations. This includes assisting with incident reporting, data collection, and follow-up actions. 7. Record Keeping and Filing: Ensuring proper filing and storage of SHEQ related documentation in accordance with organizational policies and regulatory requirements. Implementing systems to facilitate efficient document retrieval and tracking. 8. Supplier and Contractor Management: Assisting in the administration of supplier and contractor SHEQ assessments and evaluations. Maintaining records of approvals, certifications, and performance evaluations. 9. Communication and Coordination: Facilitating communication within the SHEQ team and across departments regarding SHEQ matters. Serving as a point of contact for inquiries related to SHEQ documentation and procedures. 10. Quality Management System (QMS) Support: Supporting the implementation and maintenance of the organization's Quality Management System, including document control, internal audits, and management reviews. 11. Environmental Management Administration: Assisting with administrative tasks related to environmental management, such as maintaining environmental permits, monitoring compliance with environmental regulations, and supporting environmental reporting. 12. Health and Safety Administration: Assisting with administrative tasks related to occupational health and safety programs, including safety inspections, safety data management, and safety committee meetings. 13. Continuous Improvement Initiatives: Participating in continuous improvement initiatives related to SHEQ processes and systems. Contributing ideas for enhancing administrative efficiency and effectiveness. 14. Training and Development: Engaging in ongoing professional development to stay current with SHEQ trends, regulations, and best practices. Attending training sessions, workshops, and seminars as appropriate. Overall, a qualified SHEQ administrator plays a crucial role in supporting the operational effectiveness of the SHEQ function through efficient administrative management, ensuring compliance, and facilitating communication and coordination within the organization.
