The Role
Be primarily responsible for controlling the contract administration methods, practices and procedures. In addition, responsible for preparing appropriate reports, assessments and records, which allow management to make informed business decisions that improve project profitability and assist the business to achieve its objective.
The position has a strong focus on the development, implementation and governance of Contract Administration processes. The individual will be required to identify potential problems and set a course of actions that can be taken to minimise the business exposure while reporting issues via line management.
Strive to minimise disputes by pro-active communication with internal and external stakeholders. They will process all inputs from the Project- and Site-Managers to ensure that all deviations from the contract are recorded and communicated to the EPC timeously.
Key Responsibilities Include: Contract Administration Ensure that all project contract requirements are implemented including the procurement and administration of contract securities and insurance requirements.Produce procedures for contract requirements implementation as required.Ensure Company policies associated with contracts are followed.Assist in the preparation of progress claims for projects and general sales invoicing for projects to ensure timely submission of invoicing, and minimise WIP balances.Assist in the administration of all contracts. Aid Project Managers in relation to notifications, letters, reports, etc.Develop and maintain the contracts filing system.Produce and manage contractual claims as required.Prepare and control sub-contracts and associated documentation.Participate in contract reviews and negotiations as required.Prepare contract variations.In conjunction with the Project Managers, be involved in the payment and variation certification process of major subcontractor works, and be directly involved in any contractual disputes should they arise.Ensure that effective contractual document control processes are adhered to within the business.Monitor and review financial data related to contract performance, forecasts, labour and variation costs, expected Gross Margin and profits and report any discrepancies as they arise.Assist with monthly cost recording and processing.Ensure all contracts are managed, reviewed and administered in accordance with the company's legal and commercial policies and procedures.Where necessary, monitor the financial performance of sub-contractors and suppliers to ensure code compliance in accordance with relevant regulations and Company requirements.Monitor, review and where directed ensure all Business Units deliver appropriate reports as directed.Ensure all Project Reports are provided in accordance with the company requirements.Procurement Provide input into the overall procurement strategy, including contract development and review, scheduling, packaging of work and tender processes.Ensuring contract award approval processes are adhered to.Site Management The contracts manager needs to be fully aware of all ongoing site activities and provide assessments of those activities on the overall project. This will require:
Regular visits to site to verify subcontractor performance etc required to verify contract adherence.Close liaison with site team to ensure any issues are being managed in accordance with the various contract requirements.Key Result Areas All safety, time, cost and quality KPI's of the project are met.All contracts administered in line with the obligations.Delivery of the project forecast and reports on time.Contribution to the improvement of project management methods and processes within Project Construction.Deadline driven with a strong tendency to planning and preparing for deadlines.Ability to work with teams in remote areas.Education & Experience Bachelor of Laws (LLB) OR Postgraduate Diploma in Contract Law.Desirable to have wind farm project delivery experience.Demonstrated high level of commercial acumen, with a proven ability to navigate complex deal structures.Extensive knowledge and experience with FIDIC and/or NEC contracts.Experience of claims preparation and dispute avoidance/resolution.Demonstrated capacity to work for a multitude of internal and external clients with conflicting interests and priorities. Demonstrated capacity to influence outcomes.Demonstrated capacity to develop and manage relationships to ensure outcomes are achieved as harmoniously as possible.Demonstrated capacity to work both autonomously and within the team environment; use initiative; solve problems through analytical thinking; & make decisions within an intense construction environment.Previous experience with commercial and contract reviews.Minimum 5-10 years' experience in Contracts Administration/Construction Management.Experience with environmental and risk mitigation controls.Experienced Contracts Administrator with a proven track record.Sound technical and commercial understanding of the Electrical and/or the Construction Industry.Character & Attributes Enthusiastic commitment to the renewable energy industry.Ability to demonstrate high standards of ethical conduct, honesty and integrity.High attention to accuracy; cost conscious.The capacity and willingness to perform hands-on tasks.Self-motivated with the ability to work both individually and as a part of a small, skilled, and highly focused team, with a "can-do" attitude and willingness to take ownership of delivering on their goals and responsibilities.Proactive approach to problem-solving and comfortable to make recommendations around resolving challenges.Strong commercial acumen and an ability to think and act strategically in order to maximize opportunities for the business.Flexible working style, able to work at a variety of differently levels both inside and outside the organisation and with members of the team being in different locations.Team player.Comfortable, available and willing to travel and do business within Africa at times.High attention to detail including adherence to company procedures.Resourceful, well organised and effective at accomplishing objectives.Ability to learn quickly and meet deadlines.Ability to problem-solve.Employment Package Outline: Salary:
Market Related
Benefits:
Medical aid
Retirement contribution
Employee assistant programme
Professional development opportunities
Rewards:
Performance bonus
Closing date: 02 August 2024
All applicants are thanked for their interest.
Applications which have not been responded to within 30 days of closing date should be regarded as unsuccessful.
Communication will be with shortlisted candidates only.
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