Overview
The Payroll Specialist will be responsible for managing payroll processes and ensuring compliance with all regulations.
Qualifications
Matric or NQF level 5
Diploma at NQF Level 6 or 7 in Accounting, Business Administration, Human Resource Management or equivalent
Certification in payroll processes and/or systems
Experience
Minimum 5 years related experience
At least 3 years' experience with international payrolls
At least 5 years' experience managing multiple payrolls
Duties
Reviews and reconciles a variety of payroll reports including payroll taxes, benefits reports, quarterly taxes, and retirement contributions.
Ensures all in-country regulations are followed in payroll process.
Assists with the coordination, preparation, and analysis of the payroll budget.
Trains staff on payroll processes, procedures, and reports.
Evaluates payroll processes and procedures and makes recommendations for improvement.
Responsible for interacting with employees and various stakeholders regarding payroll issues.
Maintains up-to-date knowledge of a variety of payroll related requirements.
Maintains the payroll system and employee pay records.
Posts and distributes time and attendance records.
Reviews and audits overtime and time sheets.
Loads salaries payments on the various banks (FNB and Standard Bank).
Responsible for the accurate and timely processing of weekly expense claims.
Prepares and files required reporting documents in an accurate and timely manner including but not limited to quarterly reports and annual statutory reporting.
Demonstrates a full understanding of applicable wage and salary policies, procedures, and work methods associated with assigned duties.
Processes withholdings, deductions, wage garnishments, or other special payroll actions and changes affecting net wages such as exemptions and insurance coverage.
Verifies and processes forms and documentation for administration of benefits such as pension plans, unemployment, and medical insurance.
Reconciles payroll deductions withheld from employees to actual cost, including union dues and deferred compensation.
Exercises extreme sensitivity to the issues of confidentiality of employee/employer data and maintains absolute confidentiality of personal data.
Integrates various payments from the Unemployment Insurance Fund, Workers Compensation, and paid leave while monitoring leave levels.
Uploads UIF data on U-Filing.
Assists the Payroll Supervisor with EMP201 and EMP501 submissions.
Prepares, reconciles, and submits payments to providers for employee benefits and deductions such as medical aid and retirement fund. Assists with disability queries and schedules received from Alexander Forbes.
Assists with medical aid reconciliation, medical aid changes, and queries.
Assists employees, benefit vendors, auditors, and outside agencies with payroll and benefit questions and requests, drafting letters where necessary.
Works with management to address any legalities and payments regarding compensation concerns such as judgments, arbitrations, and/or court rulings.
Assists employees in the completion of payroll related forms.
Enforces payroll deadlines to Payroll administrators and ensures payroll is completed accurately and by agreed deadlines.
Performs ad hoc duties as assigned by the Manager.
Job Competencies
MS Word, Excel
Communication skills
Conflict resolution
Negotiation skills
General
This role requires a proactive approach and attention to detail to ensure payroll accuracy and compliance.
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