Job OverviewResponsible for the monitoring and processing of invoices in assistance with Debtors Managers. The effective monitoring of client payments. Be client focused, resolve and address issues and concerns. Responsible for effective staff management. Provide accurate and timely feedback to senior management about department progress and concerns, along with Debtors Manager. Assist and provide guidance to the Debtors Manager.Key Responsibilities and TasksResponsible to calculate & monitor daily, weekly and monthly invoice targets and ensure month end deadlines are met timeously, in cooperation with the Debtors Manager.Address & resolve any issues with regards to invoicing of loads with the operation department.Ensure the accurate and updated invoice listings.Warrant monthly client reports are sent timeously, in accordance with the Debtors Manager.Timeously submission of Debtors report and Turnover summary to Senior Management.Timeously (before month end) completion of sub-contractor's reconciliation.Responsible for recruitment in the department, relating to fill vacancies where needed, as well as the effective management of staff turnover, along with the Debtors Manager.Accountable for staff management relating to the management of leave applications, overtime authorisation and payments, increase submission, performance management and disciplinary matters, when Debtors Manager is not available.Effective management and monitoring of 13-ton, 24-ton and Agri trucks balancing.Responsible for client management, in terms of timeously resolving all client payments within their terms and conditions.Timeously provide all clients with updated rate schedules.Arrange and manage invoice archiving when needed.Attend and provide feedback on middle management meetings on a weekly basis, with or on behalf of the Debtors Manager.Attend and resolve all client queries in the department.Skills and CharacteristicsExcellent interpersonal skills.Ability to organize, delegate and meet strict deadlines.Demonstrate high levels of quality, focus and attention to detail.Consistent ability to manage multiple tasks and prioritize workload.Strong communication and presentation skills.Solid knowledge and understanding of Microsoft related programs.Strong analytical and problem-solving skills.Ability to take initiative and be self-sufficient.Excellent verbal and written communication skills (English & Afrikaans).Experience and EducationMatric Certificate (Grade 12).Minimum 7 years' experience in general debtors functioning (invoicing, reconciliations, queries).Advanced Excel skills.Good knowledge of Sage and Pastel.Previous supervisory experience.Package and RemunerationJob Type: Full-time, permanent.Salary: Market Related
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