UP Professional and Support
DEPARTMENT OF ENROLMENT AND STUDENT ADMINISTRATION
SENIOR ACADEMIC PROGRAMMES SPECIALIST AND FACULTY LIAISON
PEROMNES POST LEVEL 07
In pursuit of the ideals of excellence and diversity, the University of Pretoria wishes to invite applications for the following vacancy.
The University of Pretoria's commitment to quality makes us one of the top research Universities in the country and gives us a competitive advantage in international science and technology development.
JOB PURPOSE:
To provide professional advice to faculties on the viability of proposed amendments to academic programmes in line with higher education regulations. Manage, plan, and supervise the entire process from conceptualisation to approval and implementation of amendments. Oversee submissions to approval bodies, update relevant information, and maintain publications for the office.
RESPONSIBILITIES:
The successful candidate's responsibilities will include, but are not limited to:
Curriculum management:
Manage the development of and the amendment to programmes within the UP regulatory framework and ensure alignment with higher education regulatory requirements as set out by the Council for Higher Education (CHE), Higher Education Quality Committee (HEQC), and South African Qualifications Authority (SAQA) policy documents;
Manage the regulation amendment process by assessing the proposed changes in terms of their financial, operational, strategic and compliance risk;
Advise academics on the outcome of the above assessment, and collaborate with the Faculty to ensure that the final proposal complies with higher education as well as institutional regulatory requirements;
Manage the accurate capturing of approved programme and curriculum changes on the online system to ensure correct yearbook information;
Manage the updating of the annual curriculum booklets for relevant faculties;
Review existing practices to innovate the effectiveness and efficiency of processes continuously;
Compile and submit reports as required;
Faculty liaison:
Cultivate and maintain professional relationships and close collaboration with all relevant stakeholders in the regulation amendment process;
Facilitate partnerships between faculties and relevant stakeholders in the regulation amendment process;
Review regulation amendment documentation in collaboration with the relevant stakeholders for submission to the Faculty Board and Senate;
Contribute to the finalisation of agendas and minutes for the Faculty Board and Senate;
Demonstrate an awareness of the interrelated nature of academic programmes and the broader university environment;
Project management:
Manage execution of projects as requested by the management of DESA;
Manage the editing, amending and drafting of documents as requested by the management of DESA;
Contribute to the process of updating all DESA policies in collaboration with relevant policy owners.
MINIMUM REQUIREMENTS:
Relevant Bachelors/BTech degree; WITH
Four years' experience in the following roles/environments:
The higher education environment and related legislation, with specific emphasis on academic programmes and internal as well as external administrative processes;
Decision-making processes within an executive and senior management environment;
Compiling the curricula of study programmes;
Compilation of agendas, minutes, and documentation of meetings;
Faculty administration processes.
REQUIRED COMPETENCIES (SKILLS, KNOWLEDGE AND BEHAVIOURAL ATTRIBUTES):
Knowledge:
Comprehensive institutional knowledge about structures, rules and regulations of the University;
Understand the regulatory framework with regard to HEQSF requirements and UP PQM as pertains to academic programmes;
Knowledge of regulatory framework in order to assist with reviewing and restructuring of curricula;
Awareness of how academic programmes and modules are integrated in the yearbook;
In-depth technical knowledge of degree name structures/nomenclature;
Editorial language skills (terminology research/proofreading/editing);
Ability to interpret and act on information in Senate and Faculty Board agendas and minutes;
Technical competencies:
Computer skills: PeopleSoft, MS Word;
Training skills;
Behavioural competencies:
Ability to:
Develop and maintain effective relationships with others in order to encourage and support communication and teamwork.
Confer with others to reach resolutions.
Deal with high-stress situations calmly and effectively;
Accomplish tasks and processes accurately and completely;
Maintain social, ethical, and organisational norms. Firmly adhere to codes of conduct and ethical principles;
Understand the impact and implications of decisions on the community and other departments.
ADDED ADVANTAGES AND PREFERENCES:
Relevant four-year / Hons degree; WITH
Four years' experience in the following roles/environments:
The management and operation of a confidential database using relevant systems;
Drafting and editing high-level documents;
Excellent verbal, writing and editing skills;
Assisting the internal governance structure with regard to the updating of institutional policies;
Working in an administrative environment and knowledge of the higher education environment and related legislation/policy documents;
PLEASE NOTE: All shortlisted candidates may be required to participate in relevant skills assessments as part of the selection process.
The annual remuneration package will be commensurate with the incumbent's level of appointment, as determined by UP policy guidelines. UP subscribes to the BESTMED and UMVUZO medical aid schemes and contributes 50% of the applicable monthly premium.
Applicants are requested to apply online at www.up.ac.za
In applying for this post, please attach:
A comprehensive CV;
Certified copies of qualifications;
Names, e-mail addresses and telephone details of three referees whom we have permission to contact.
CLOSING DATE: 12 November 2024
No application will be considered after the closing date, or if it does not comply with at least the minimum requirements.
ENQUIRIES: Mr Z Gqabi, ****** for application-related enquiries, and Ms D Jacobs, ****** for enquiries relating to the post content.
Should you not hear from the University of Pretoria by 31 January 2025, please accept that your application has been unsuccessful.
The University of Pretoria is committed to equality, employment equity and diversity.
In accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets, preference will be given, to candidates from under-represented designated groups.
All candidates who comply with the requirements for appointment are invited to apply.
By applying for this vacancy, the candidates consent to undergo verification of personal credentials and related information including, but not limited to, qualifications, criminal record, credit record, current and historic disciplinary proceedings as part of the selection process.
The University of Pretoria reserves the right to not fill the advertised positions.
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