Secretary & Traffic Controller Of Tasks

Are you a highly organized multitasker with a talent for managing busy schedules and ensuring smooth workflow in a fast-paced office environment? We are looking for a Secretary & Traffic Controller of Tasks to join our team!
In this role, you will be responsible for coordinating meetings, scheduling appointments, managing communications, and keeping track of important tasks and projects. You will also prepare documents, track progress, and ensure deadlines are met. If you thrive on organization, attention to detail, and being a crucial part of a busy office, we want to hear from you!
Key Responsibilities:
Answer phone calls and emails, track queries, and follow upPrepare and distribute agendas, minutes, and reportsMaintain calendars, files, and client portfolio summariesOrganize documentation, including bank forms, FICA, and other applicationsGenerate invoices for rentals and oil sales in Pastel Partner and ExcelTrack project progress and task completionSupport staff and management with administrative dutiesEnsure quality standards are upheld
Qualifications & Skills:
High school diploma or equivalentMinimum 2 years of experience in a similar roleProficiency in Microsoft Office (Word, Excel) and other computer applicationsExcellent communication (written and verbal) skillsStrong multitasking and prioritization abilitiesTeamwork and interpersonal skills
Behavioral Criteria:
Calm under pressure with keen attention to detailStrong analytical and problem-solving skillsHighly organized with a strong work ethic and ability to manage confidential information
If you're ready to take on a dynamic role where no two days are the same, apply today!
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