Minimum RequirementsAn appropriate three (3) year qualification (ideally in Office Administration/Secretarial) coupled with 6 - 12 months office administration/secretarial experience orGrade 12 with two (2) years experience in the field of secretarial / office administration.Experience in writing memos and taking minutes.Knowledge of the MS Office package, with experience in word processing, Outlook, Power Point and Excel (Which may be assessed if need be.)ResponsibilitiesProvide a clerical support service to the Chief Director: Liaise with travel agencies to make travel arrangements. Checks the arrangements when relevant documents are received;Arrange meetings and events for the Chief Director. Identifies venue, invites role players, organises refreshments and sets up schedules for meetings and events;Process the travel and subsistence claims for the unit;Process all invoices that emanate from activities of the work of the Chief Director;Record basic minutes for the meetings of the Chief Director where required;Draft routine correspondence and reports;Does filing of the documents for the Chief Director and the unit where required;Administer matters like leave forms, leave registers and telephone accounts;Handle the procurement of standard items like stationery and refreshments;Collect all relevant documents to enable the Chief Director to prepare for meetingProvides a secretarial/receptionist support service to the Chief Director: Receive telephone calls and refers the calls to the correct role players if not meant for the Chief Director;Record appointments and events in the diary for the Chief Director;Type documents for Chief Director;Operate office equipment like fax machines and photocopiers; Remains Up to date with regards to prescripts/policies and procedures applicable to his/her work terrain Study the relevant Public Service and departmental prescripts/policies and other documents to ensure that application thereof is understood properly;Remain abreast with the procedures and processes that apply in the office of the Chief Director.