Secretary Iii/Paralegal I

Duties and responsibilities

Prepare trade mark recordal and renewal applications together with certificates and notices for lodging with the various registries
Create new trade mark records as well as update existing records on Patricia/Netdocs
Type correspondence in response to the Registrar's queries or official actions
File South African and foreign recordal and renewal applications
Capturing of history on computer records
Communicate regularly with the Search Clerks and other individuals at the Trade Mark Office
Attend to accounting matters (re: queries) and chase up outstanding accounts with clients
Capture invoices and credit notes
Manage monthly WIP and outstanding debtors accounts
Create and print trade mark listings
Open files and attend to correspondence
Prepare worldwide quotes and responses to general queries
Answer telephone calls
Diarise files and handle routine correspondence
Deal with urgent matters promptly and efficiently and ensure that all urgent tasks are completed timeously



Skills and knowledge

Computer Literacy
Typing speed of 50 - 60 wpm with excellent dictation skills
Fully conversant in English
Excellent telephone etiquette
Ability to deal with files independently
Ability to handle volumes, work under pressure and to use initiative
Ability to prioritise and work meticulously
Ability to handle information related to the department with confidentiality
Good administrative skills

Qualification/s

Matric
Secretarial Diploma (an advantage)
More than 5 years relevant experience as a secretary


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