Job title : Sales Administrative Assistant (Hay level 9/B2) (Interal & External)Job Location : Gauteng, PretoriaDeadline : January 10, 2025Quick Recommended Links Jobs by Location Job by industries Key Performance Areas Sales Administration Supporting the sales team with administrative tasks, such as scheduling appointments, following up on leads, and preparing sales materials; Maintaining accurate and up-to-date records of sales activities, such as customer interactions and sales orders; Maintain good customer and supplier relationship; Record and issue delivery note books; Declare all suppliers invoices to the relevant Department; Report any faulty office equipment; Control recycling of plastic and paper sales responsible for ensuring that the recycled material is disposed according and ensuring that is collected.
; Assisting with preparation and analysis of sales reports and forecasts; Coordinating with other departments, such as marketing and customer services, to ensure effective communication and collaboration; Order supplies for commercial department and surface fluorination plant from YM store (including cleaning material, stationery, PPE, toner, cartridges); Request quotes from external suppliers, process on workflow according to PFMA requirements; Conduct monthly stock count of all packaging on surface fluorination. Receptionist duties Welcoming visitors and directing them to the appropriate person or department; Answering and directing phone calls and emails to the appropriate person or department; Maintaining a tidy and organised front desk area; Assisting with basic administrative tasks, such as scheduling appointments, preparing meeting rooms, and handling incoming and outgoing mail and packages; Coordinate gate access for customer's drivers and all other Pelchem visitors timeously, via phone/email; Ensuring that visitors and employees adhere to security and safety protocols, such as signing in and out and wearing identification badges; Escorting of visitors that have access to site. Facilitate use of pool vehicle according to procedure; Ensure pool vehicle has fuel; Report any faults, accidents on vehicle on daily basis; Book vehicle for service when due;and Conduct monthly vehicle inspection. JOB REQUIREMENTS A valid drivers License Intermediate computer literacy in MS Office The ability to manage time effectively and efficiently in accordance with the work priorities. Procedure literate Effective communication skills. Interpersonal skills. Proper planning skills. Good team player skills. Solid administrative skills Service orientation. Proactive. Approachable. Integrity. Requirements MINIMUM QUALIFICATIONS AND EXPERIENCE: Grade 12 certificate. Certificate in Business Administration will be an added advantage. Minimum of 2-year experience in an administrative position. Administrative / Management jobs