We are looking for a highly organized and proactive Building Design Project Coordinator to support our client's growing team in delivering sustainable residential design and construction services. This role is essential to our client's operations, involving job estimating, vendor management, bookkeeping, app support, and project documentation. The ideal candidate will be skilled in coordinating projects with accuracy, transparency, and a customer-focused approach.
Key Responsibilities Estimating & Job Costing: Efficiently prepare competitive job estimates that meet project standards and timelines. Maintain an up-to-date database of job costs, continually refining it for accuracy. Collaborate on sales presentations, providing data-driven transparency to optimize project cost estimations. Vendor Coordination & Support: Collect and maintain all subcontractor and supplier information, including contracts, insurance details, and rates. Hold vendors accountable to company policies, making recommendations for hiring or termination based on compliance and performance. Negotiate discounts with suppliers, using contractor license numbers where applicable. Ensure timely payments to all vendors and service providers, from local suppliers to national partners. Bookkeeping & Financial Tracking: Maintain AR/AP ledgers and input transactions in QuickBooks Online (QBO). Oversee payment schedules and perform audits on job costs and vendor payments. Calculate and analyze labor and material rates for cost-effectiveness. Project Progress Monitoring: Conduct virtual site inspections, reporting regularly on project progress to the team. Capture and archive photos and videos from site visits, sharing updates with relevant stakeholders. Support the company's customer support system by documenting and resolving support tickets. App Support & Training Resource Development: Provide technical and customer support for client's app, assisting clients and internal users with contract signing, payment processes, and general app functionality. Define and communicate app development needs to the Product Manager, relaying user feedback and potential improvements. Develop comprehensive training resources and help documentation for clients, designers, and builders. Competencies and Skills: Proven experience in project coordination in the housing, construction or property industry. Proven experience in bookkeeping using Quickbooks Online. Fluent in Spanish is a plus. Observant and solution-oriented, with a proactive attitude toward problem-solving. Interest in engaging with advisory boards or community organizations is a plus. Available for flexible hours with manager approval and one weekend per month. A creative mindset, with an appreciation for design, art, or related projects. Other Requirements A reliable high-speed fiber internet connection (minimum 75-100Mbps). A personal laptop or desktop computer, and an external monitor. A sufficient backup power supply to manage potential power outages. A high-quality headset with a built-in microphone. Flexibility to work hours that align with the client's time zone. As a part of our client's team, you'll be working in an environment that values transparency, quality, and innovation in home design and construction. If you have a knack for organization, enjoy being a central resource, and thrive in a dynamic environment, apply today!
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