Regional Logistics Manager | Secure Solutions Sa

Job Introduction:G4S Secure Solutions (SA), a leading provider of integrated security management solutions, has a vacancy for a Regional Logistics Manager based at our Head Office in Centurion, Gauteng, reporting to the National Logistics & Procurement Manager.The successful incumbent is a self-starter with a proven track record in maintaining company policy, adopting best practices, and is able to exercise sound judgement in the pursuit of the achievement of the goals of the organisation, and understanding the role which the Regional Logistics Manager plays within a successful business unit.
The incumbent will be expected to be results driven and to live the values of the organisation.G4S has been made aware of phishing scams where someone has used the G4S brand to try and extort money from others in exchange for fictitious valuable assets/ employment opportunities.If you receive an email offering to transfer money or valuable assets to you from a person who claims to work for G4S please be aware this could be a scam.If you receive an email from someone claiming to work for G4S and you think it could be a scam, please let us know by contacting us at Role Responsibility:Purpose of the positionThis role is responsible for the management of the logistics and procurement functions for the regions.
To support the day to day requirements for the various regional operations including property management, customer services, uniform & equipment management, suppliers and other departmental requirements in compliance with BBBEE and G4S policies and procedures.Effective ERP/Purchasing administration, financial cost controls and ComplianceEnsure procedure is followed correctly for all purchasing & purchasing requirements within the governance frameworkConform to budgets on all aspectsFinancial checks on validity of purchase requirementsOpen order managementFacilitate recoveries for negligent spendMonth End Deadlines of POMS (Purchases, GRN's, Stock Status & Issues)Ensure that dead stock is managedPull Open Order Report and make provisions for FinanceCompile GL and complete all info for FinanceMaintain department and regional budgets, with focus on cost control and reportingManagement and cost control of petty cash and Checkers card for individual regionsEnsure compliance to set budgets and to reach cost savings percentages month on monthEffective management of contractors, vendors and suppliersSupplier and contractor managementEnsure that the correct procedures are followed and that the suppliers are registered before useMonitor SLA's and performance delivery of suppliersEscalate poor service levels to National Project ManagerAssisting National Project Manager of BBBEE compliance and validation of year renewals and validation of validityAssisting National Project Manager with supplier contracts and rental agreementsIdentify new supplier requirements and facilitate new requests, supplier compliance managementEffective management and control of Uniform, inventory and consumablesUniform Store - inventory management of all uniforms in store rooms.
Ensure that top-ups are done to assist with new recruits, site start ups, sundries and replacements.
Management of Supplier Uniform Storeman.Uniform Yearly Issue - ensure that budget schedule is adhered to and that all uniform orders are placed 6 weeks ahead of time.
Ensure that uniform is correctly ordered (some items to be every other year).Uniform Branding - ensure that additional requirements, additions, changes or exceptions are reported to National Project Manager for approvalUniform PPE - ensure that PPE is issued to each site where it is required and that quality is in line with the function it needs to perform.Uniform Site Startups and New Recruits - ensure that Uniform Supplier is made aware of any new sites or additional new recruits to obtain consignment stock to ensure start of the site.Yearly forecasting & budget preparations and reportingReturn of uniform process and disposal managementManage inventory items according to Policy & procedureManage consumables stock, distribution, consumption and reporting Effective management and control of regional vehiclesVehicle Management Procurement - determine requirements, facilitate new requirements - completing the AFS quotation request with all the site requirements, getting comparisons from Fleet Manager, starting the internal procurement process with all the required documents from Fleet Manager and the Finance Manager.
Completing follow ups with relevant departments.Vehicle Accident Management - receiving incident/accident paperwork from sites, submitting to AFS for processing, following up with sites on the Acknowledgment of Debt from drivers (where applicable).
Arranging for replacement vehicles until the G4S vehicle is fixed.Vehicle Maintenance - approve all maintenance requests sent by AFS for G4S vehicles, work with AFS to determine negligence of drivers or dealerships.
Establishing relationships with dealerships to assist in critical areas of operationVehicle Fuel Management - ensure each vehicle has an active fuel card and e-tag to operate.
Monitor all fuel and oil spend of vehicles and report deviations to relevant managers.
Control all miscellaneous fuel cards and report monthly to Finance for cost allocation.Vehicle Rental Management - source rentals from approved suppliers for temporary replacements, site start ups, sundries, travel requirements etc.
Record monthly kilometres on all rentals for Finance to accrue or bill to clients.Vehicle Systems - ensure all vehicle has a tracking and camera system installed and that relevant managers has access to monitor and discipline drivers accordinglyVehicle Re-assessments - monitor vehicle kilometres monthly and advise if we need to look at increasing or decreasing FML contractsFacilitate Third Party Claims for all MVA/Vehicle needsVehicle Disposals and Transfers - work with the Fleet Department to dispose of vehicle as per company policy and transfer vehicle per sites or regionsVehicle Health and Safety - ensure all vehicles have the correct Health and Safety requirements to ensure safety of drivers and officers.Vehicle Fines Management - receive fines from Head Office and process accordingly to have fine redirected into the correct drivers nameVehicle Driver Management - ensure that HR has all relevant driver documents signed and in the drivers files to enforce company vehicle policies.
Ensure that site managers has these documents for Health and SafetyVehicle Inspections - ensure monthly vehicle inspections are submitted by Operations and deviations/exceptions actioned accordingly,Effective Property ManagementBuilding Leases - assist with the renewal, cancellation or approval process for G4S propertiesBuilding Moves - assist with management and facilitation of moving office buildings.
Cancellation of services, equipment disposals or transfers, IT and printer changes.
Ensure that the new building is equipped with all the needed furniture, IT infrastructure, space planning, employee necessities etcLiaise with landlord on building contract changes, renewals, exit and occupationEnsure H&S requirements are met and building inspections doneLiaise with landlord for any property related problems Tenders and New Site Start Ups and Site TerminationsSales Tenders - assisting with quotations for equipment, service, special uniform requests, vehicles, etc for all tender submissions.New Site Start Ups - capex process, contract facilitation where necessary, purchasing of required equipment, uniform, special requests, services etc for new sites.Project management of large site start ups 100+Site Terminations - ensure that Operations return all equipment back from site termination.
Ensure that all services and rentals are cancelled and sent back to relevant suppliers.Management of the regional office and employee requirementsEnsure that all employees have the necessary office resources to enable them to perform their duties, IT equipment, communication equipment, work station, electricity, data and otherRegional Office - complete office management of the regional office.
Ensure that the building is safe and that deviations (lights, water, plumbing, aircons etc) are reported and actioned.
Ensure that all employees adhere to office rules and procedures.
Ensure all Health and Safety protocols are being followed - first aider, fire fighter, quarterly fire drills, emergency procedures, emergency exit plan.Outlying Offices - ensure that all other offices in the region has the correct equipment to function and that they follow the procedures for office maintenance and health & safetySupervise Cleaners, Drivers, Gardeners and ensure that their duties are fulfilledManage service providers, internal and externalLiaise with Landlord on building activitiesManagement employee tools of trade iro new requirements, disposals and life cycle management - fuel, cell, other Effective management and control of regional and site assets and requirementsPurchasingSourcing of quotes from a minimum of three (3) suppliers.
Starting the internal procurement process with all the required documents.
Completing follow ups with relevant departments.
Liaising with suppliers, confirmation of ETA delivery, physical delivery verification, GRN, payment processing to Head Office.Assist with maintenance of equipment and disposal, transfer of equipment between regionsAdministration of Firearms - consolidating competencies for regional firearm officers, submitting monthly audits to the Head Office.
Facilitation the purchase of firearms - obtaining three quotes, starting the internal procurement process with all the required documents.
Completing follow ups with relevant departments.
Liaising with suppliers, confirmation of ETA delivery, physical delivery verification, GRN, payment processing to Head Office.Asset Management - compiling a combined inventory from all sites in the region.
Conducting physical site verifications, completing a yearly site verification for Head Office.
Comparing site inventories to the National Fixed Asset Register.
Completing disposals of assets, regional transfers, cancellations of equipment rentals, site terminationsAsset life cycle and ancillary cost managementManagement of site requirements ancillary services and consumption relating to subscriptions, airtime and consumables such as batteriesHead Office projects and assistanceAssist National Project Manager with various projects relating to: Procurement, Cost saving projects, New procedures, Company changesAdministration of IT Equipment and Employee Tools of TradeCentral point for Regional ITIT Procurement - Liaise with IT for the required quotes from Head Office IT starting the internal procurement process with all the required documents.
Completing follow ups with relevant departments.
Liaising with IT on confirmation of ETA delivery, physical delivery verification, GRN, payment processing to Head Office.Employee Tools Of Trade - completing New User Request with HR informs of a new employee needing equipment.
Following up with IT if there is existing equipment or starting the process of procurement.
This includes laptop, 3G, printers, and screens.
Completing cell phone requests and following up.
Ensure a fuel card request is completed for the new user.
Internal and External AuditInternal Audits - ensure all G4S paperwork is ready for all internal audits by the relevant departments.
(Site Inventory Audits, Health and Safety Audits, Driver Evaluation Audits, ISO Audits etc)External Audits - ensure that all paperwork is ready for the yearly audit conducted by outside companies - mainly Asset Verification AuditsAudit findings - address all audit findings and ensure close-out within timeframes required People management and developmentEffective management of employees, in relation to specific job requirements and meeting of deadlinesRegular goal review completed to assess achievement of resultsSupport, coaching and mentoring is continuously provided to ensure that objectives are metCompleted development plans for each employeeAppropriate allocation of resources to meet operational demandsEnsure that events/activities taking place in team are effectively communicated within team and to other teams requiring the informationEnsure adequate succession plan to meet ongoing and anticipated business requirements Health and SafetyParticipate in the design/ development/ review/ implementation and monitoring of the departmental safety plans for each yearParticipate in safety forums created by the company for example safety meetings and safety talksReport all safety incidents to the relevant peopleDiscuss all safety incidentsFollow-up on any activities assigned through safety meeting/committee/representative/managementAttend safety education and refresher programsComply with safety policies and procedures at the workplaceDistribute safety information as and when requiredThe Ideal Candidate:Qualification and ExperienceGrade 12Relevant Tertiary Qualification in Logistics, Supply Chain, Procurement etcOwn vehicle advantageousMinimum 5 years Managerial experience (in a Logistics function) advantageousKnowledge of BBBEE Act, requirements and compliance advantageousFleet Operations, Procurement and Management Experience essential Skills and AttributesComputer Literate (MS Office & ChromeOS)Strong Financial AcumenAwareness of the market environmentDelivering strategy & performanceDriving changeLeading peopleAttention to detailWorking with complexityManaging professionallyCustomer CentricCollaborating and cooperating We welcome applications from all suitably qualified candidates, but SA citizens will have a distinct advantage.