Provides full administrative support to all team membersUpload position on ATS system as receivedManaging the interview scheduling processEnsuring all recruitment activity is tracked within various systemsInitiating background checks in the systems and with external agenciesBuilding and maintaining strong working relationships between all parties, making sure they are constantly up to date with the processMonitoring the systems for candidate responsesArranging interviews by calling candidates and sending confirmation emailsSending Microsoft Teams invites to candidatesFormatting CVs and uploading them to the online portal and managing interview invites via the portalMaintaining the recruitment administration via in-house and external systemsChasing candidates for availabilityOccasional minute-taking from conference callsSending rejection notifications and offer letters to candidatesAd hoc assistance with other administrative tasks for the team when requiredExperience working in a busy administration role with conflicting deadlines.Experience working in a recruitment administration role is beneficial but not essential.Ability to pick up new systems easily, accustomed to working digitally using different systems.Strong organizational skills, ability to handle multiple tasks at once.Strong communication skills, and confident telephone manner for candidate communication.The ability to prioritize workloads and use initiative when making decisions is essential for this role.Ability to work in an accurate and timely manner.Qualifications and experience:Diploma/Degree in any field essential1 3 years of experience in an administration-driven environment essentialExperience with various social media platforms (LinkedIn)APSO registration and certification (highly advantageous)1 - 3 years of experience in recruitment - either in a fast-paced startup / progressive corporate environment and preferably with previous recruitment agency background (highly advantageous
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