Job title : Records Management Coordinator Job Location : Gauteng, Pretoria Deadline : February 16, 2025 Quick Recommended Links Jobs by Location Job by industries Qualifications Bachelor's degree in Records Management, Information Science, Library Science, Business Administration, Knowledge Knowledge of records retention schedules, data privacy, and compliance regulations.
Knowledge of the relevant acts and legislation that govern the registry's operations.
Experience Minimum of (4-5) years of experience in records or information management.
Experience with electronic records management systems and archival processes is preferred.
Duties and Responsibilities Records Organization and Maintenance : Develop, implement, and maintain record-keeping systems for physical and electronic documents.
Classify, index, and archive records according to established policies and standards.
Compliance and Security: Ensure adherence to legal, regulatory, and organizational policies related to records management.
Implement data security measures to protect sensitive and confidential information.
Archiving and Disposal: Monitor and enforce records retention schedules.
Oversee the secure and authorized disposal of records in accordance with guidelines.
Processing documents for archiving and disposal, including electronic scanning of files.
Identifying and retrieving documents and information for users.
Working with all divisions to transfer and dispose of records.
Sort and organize agricultural magazines and agricultural pamphlets that need to be disposed.
Access and Retrieval: Facilitate the timely and accurate retrieval of records for internal and external stakeholders.
Manage permissions and access levels to ensure appropriate access to records.
System Management: Maintain and optimize electronic records management systems (ERMS) and databases.
Collaborate with IT to resolve technical issues and ensure system functionality.
Training and Support: Provide training and support to staff on records management policies, procedures, and systems.
Act as a point of contact for records-related inquiries and audits.
Continuous Improvement: Identify opportunities for process improvements in records management practices.
Stay updated on industry best practices, emerging technologies, and changes in legislation.
Coordinating all NAMC records management activities.
Liaising on regular basis with the Company Secretary, Legal Services, the Office Of the CEO, CFO, All Senior Managers and MANCOM.
Updating the Records Management Policy and the file plan as and when required. Ensure that internal record management procedures are followed for all NAMC incoming and outgoing correspondence.
Recording of every document to and from the NAMC and update the filing system.
Keep originals in the registry and make copies of documents to respective recipients.
Opening and closing files, and file them accordingly.
Tracing, and retrieving documents and files. Ensuring that documents are filed regularly and removing inactive files.
Administrative / Management jobs