Greet vendors, customers, job applicants and other visitors and arrange for transportation services when needed. Direct visitors by maintaining employee and department directories. May operate a switchboard to route incoming calls and place outgoing calls. Maintain security by following procedures, monitoring logbook and issuing visitor badges. Requires a high school diploma or its equivalent with 0-2 years of experience in the field or in a related area. Has knowledge of commonly-used concepts, practices and procedures within a particular field. Rely on instructions and pre-established guidelines to perform the functions of the job. Work under immediate supervision. Primary job functions do not typically require exercising independent judgment. Typically reports to a supervisor or manager. Possess excellent communication and multitasking skills, a positive attitude and a strong work ethic. Responsibilities: Greet clients as soon as they arrive and connect them with the appropriate party Answer the phone in a timely manner and direct calls to the correct offices Create and manage both digital and hardcopy filing systems for all partners Make travel arrangements and schedule meetings based on all partners' itineraries Deal with bookings by phone, e-mail, letter, fax or face-to-face Complete procedures when Guests arrive and leave Prepare bills and take payments Take and pass on messages to Guests Deal with special requests from Guests Answer questions about what the hotel offers and the surrounding area Deal with complaints or problems Answer telephone calls and take messages or forward calls Schedule and confirm appointments and maintain event calendars Check visitors in and direct or escort them to specific destinations Inform other employees of visitors' arrivals or cancellations Enter customer data and send correspondence Copy, file and maintain paper or electronic documents and records Handle incoming and outgoing mail Receptionist top skills & proficiencies: Customer Service Overachieving Attitude Work Ethic Verbal and Written Communication Friendly Professional Adaptable Patience Problem Solving Skills Accuracy and Attention to Detail Integrity Interpersonal Skills Telephone Skills Microsoft Office Skills Listening Professionalism Customer Focus Organization Handle Pressure Supply Management Seniority levelSeniority level Entry level Employment typeEmployment type Full-time Job functionJob function Administrative Industries Staffing and Recruiting Referrals increase your chances of interviewing at Total Recruitment Solutions by 2xGet notified about new Receptionist jobs in Cape Town, Western Cape, South Africa.Admin Assistant Retail - iStore Pre Owned Canal Walk Cape Town Cape Town, Western Cape, South Africa 15 hours ago Administrative Officer: Property Support, Ref No DOI 129/2024 Cape Town, Western Cape, South Africa 9 hours ago Cape Town, Western Cape, South Africa 3 days ago Cape Town, Western Cape, South Africa 2 days ago Cape Town, Western Cape, South Africa 4 days ago Admin Assistant: Property support-2 posts available, Ref No. DOI 134/2024 Cape Town, Western Cape, South Africa 9 hours ago Cape Town, Western Cape, South Africa 3 months ago Cape Town, Western Cape, South Africa $700 - $950 2 weeks ago Office Administrator & Warehouse Admin Assistant Cape Town, Western Cape, South Africa 3 weeks ago Cape Town, Western Cape, South Africa 5 hours ago City of Cape Town, Western Cape, South Africa 2 weeks ago Cape Town, Western Cape, South Africa 1 week ago Cape Town, Western Cape, South Africa 3 weeks ago Cape Town, Western Cape, South Africa 1 week ago Cape Town, Western Cape, South Africa 2 weeks ago Cape Town, Western Cape, South Africa 4 weeks ago We're unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.
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