Reception Administrator/Accountants AssistantAbout the job Reception Administrator/Accountants AssistantTo provide reception duties and office administrative services for the company to ensure smooth running of the office.Reception DutiesAnswering the switchboard of 10 lines and taking messages.Attend to visitors for meetings and distribute refreshments, tea/coffee etc.Attending to any other reception duties.Office & AccountsAdministrationResponsible for the diary system for Insurance claims each day.Manage and keep the filing system updated and well organised.Open new files for new claims and projects and load onto shared drive and keep Excel schedule updated.Management of the archiving system of jobs on the shared drive and co-ordinate with Metro file for external storage.Book all travel requests and liaise with contracted travel agent.Manage the petty cash system on Excel.Capturing on weekly timesheets and monthly travel on Quickbooks.Preparing invoices on Quickbooks.Assist with outstanding debtors collection.Purchasing of office refreshments and supplies as well as stationery requirements.Liaising with print shop to scan and print plans for various jobs, (as well as collection thereof).Managing the leave and sick leave forms and system for the office staff.Ad-hoc administrative duties as required by staff, including drafting of tenders, completing JBCC documents and assisting with their filing.Checking of reports for clients for accuracy.Qualifications and experience:Grade 12/ Matric or similar.Min. 5 years experience with administrative support, with basic accounting duties.Intermediate to Advanced MS Word and MS Excel skills essential.Excellent administrative skills.Good numeracy skills and experience using a similar accounting package.Strong teamwork, interpersonal, and communication skills.Valid driver's license and own vehicle.
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