Job Description
Reporting to the Financial Manager, responsibilities and essential job functions include but are not limited to the following:
Consistently offering professional, engaging and friendly service.Maintaining good relationships with all departments to promote effective purchasing.Taking full responsibility in ordering goods on all approved Purchase Orders/Purchase requests.Working closely with the Executive Chef and F&B Controller to establish a good purchase specification.Reporting to the supplier immediately for any wrong delivery and returning the goods at the supplier's expense.Updating the vendor's list on a current basis.Advising Management of market trend changes.Conducting Market Surveys at regular intervals to keep pace with the latest trends in the market.Ensuring that better prices are obtained.Maintaining good relations with suppliers to understand the market better.Making regular Market Surveys for new suppliers and new products.Suggesting means and ways of reducing costs without affecting the quality and standard of the hotel.Ensuring that all purchase order requests are properly completed and approved before a purchase order is prepared and items are purchased.Ensuring that all items received by the hotel are properly documented in accordance with Pullman purchasing and receiving procedures.Generating purchase orders (or equivalent) and obtaining authorization from the Controller and General Manager prior to processing these orders.Providing the Controller with a monthly summary of outstanding purchase orders for goods and services received, but not yet invoiced, prior to month-end, as detailed in the Policy & Procedure Manual.Participating as required in the monthly or quarterly count of food and beverage inventories as well as with the quarterly count of operating equipment, according to company policy.Ensuring that there are sufficient expendable operating supplies on hand for each department by coordinating regular inventories with the storeroom personnel and/or department heads.Assisting the Accounts Payable Clerk in researching any discrepancies on invoices.Taking appropriate personnel-related action (i.e., hire, commend, discipline, evaluate, etc.) with Purchasing staff as required.Conducting frequent quality control audits to ensure staff is properly trained and following established procedures.Supervising, training, and motivating Purchasing department employees and thoroughly understanding all of their duties and responsibilities.Qualifications:
Degree in Purchasing Management, Supply Chain Management, or a related field is advantageous.
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