Purchasing and Asset Management CoordinatorListing reference: track_001291Listing status: Under ReviewApply by: 8 October 2024Position summaryJob category: Stock ControlLocation: RandburgContract: PermanentEE position: YesIntroductionTracker is seeking the services of a Purchasing and Asset Management Coordinator within the IT department; the incumbent will be responsible to execute IT purchasing and IT asset management responsibilities on behalf of the IT Infrastructure department.Key ResponsibilitiesResponsible for the purchasing of all IT Equipment for Tracker Connect.Ensure that Tracker procurement policies and procedures are adhered to.Gathering of supplier documentation for procurement to register the supplier.Maintain detailed records of all purchasing requests.Ensure that all purchasing requests are authorised by the relevant business unit budget owner.Maintain relationships with preferred suppliers.Sourcing of quotations as per the Tracker procurement policy and creation of PO's.Ensure suppliers submit invoices and payments are done on time to avoid service disruption for non-payment.Assist finance with reconciling Technology supplier accounts as required.Review department cost centre financials for accuracy and report or address mispostings.Ensure that all equipment to be returned from users is captured on the asset management tool.Maintain and manage a warranty repair register indicating all Tracker owned equipment currently with suppliers for warranty repair.Maintain and manage an off-site repair register indicating all Tracker owned equipment currently with suppliers for out of warranty repair.Ensure in collaboration with finance that new assets purchased by Technology on behalf of Tracker are assigned to the correct business unit.Maintain a library of Tracker owned and licensed software.Maintain and manage a process for issuing and returning software to and from the Tracker software library.Maintain and manage a register of the software licenses owned by Tracker and the equipment that the software is installed on.Take part in the departmental monthly budget review with Finance.Work with department PA's and regions to execute on Technology consumable requests from the business.Manage the asset disposal process in line with Tracker asset disposal policies and procedures.Manage the storage, purchasing and issuing of any spares held in stock, including routine stock takes.Manage the department asset register and notify finance of changes as required.Manage the issuing of equipment to department staff and ensuring that issued equipment is returned on employment termination.Manage the Fire sale of old IT equipment and update the asset management tool accordingly.Keep the asset management data updated with accurate asset details including the purchase price.Minimum RequirementsSenior Certificate (Matric Certificate or similar qualification).Minimum 2 years' experience working in a financial (procurement/creditors) environment.Computer Literate (Ms Office and Outlook).Fixed Assets management and Inventory management experience an advantage.Experience with Willow system, Firebird, Accounts Payable and Fixed Assets modules an advantage.Experience in designing and implementing processes an advantage.Customer Service Orientation.Logical Thinking and Judgment Ability.Relationship Building Skills.Good Communication Skills.
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