PURPOSE OF ROLE This role is to manage and oversee the Proposals department to meet its set objectives and to ensure that the execution of these proposals comply with the proposal's procedure. The Proposals department is responsible for the preparation, assembly and submittal of accurate, compliant and clear proposals for the company.
KEY PERFORMANCE AREAS
Managerial Track all proposals in progress as well as the submitted proposals, updates and reports the status of those proposals to the Risk, Governance and Integration Executive and the Managing Executives.Introduction and implementation of proposals preparation procedures, proposal process improvements and incorporation of lessons learned.Participate in management meetings and process improvement initiatives and ensure that proposals processes are aligned with the overall business initiatives which are in line with the various Division's goals.Align the proposals departmental objectives with the company strategy.Manage, coach and lead the Proposals department to achieve their objectives accordingly.Conduct continuous performance appraisals for members of the department.Recommend training for members of the department.Confirm time bookings of members of the department.Control Proposals development costs to be within budget.Proposals Execution Evaluating new business and / or projects opportunities for the Company presented by the Divisions.Ensure that the proposals procedure is followed by all Divisions.Supports the Divisions with the tender process on proposals.Reviewing all tender documents/enquiries and support the applicable Division to conduct "Go/No-Go" meeting to assess tenders and participate as a Go/No-Go committee member.Assists in coordination with the various Divisions to establish the proposal schedule.Assigns and supervises personnel from the proposals department e.g. proposals administrators, estimators, etc.Assist in completing proper risk reviews for the proposals and participate in reviewing cost estimates and commercial and technical exceptions with applicable proposal team members.Manage the board approval process for all applicable proposals.Ensure the review of all commercial terms of the proposal / contract by the legal department.Coordinates with the various Lesedi departments (e.g. SHEQ, legal, etc) to develop the required tender returnables;Facilitating and assisting with key review meetings / coordinating proposal governance / sign off and document production.Review proposals completed by the various divisions (when necessary).Ensure the submission of compliant, professionally produced proposals within the customer defined timeframes.Handle and delegate all the queries and clarifications during client adjudication.Assist with contract review process and obtain final signatures from Division on contract award.Attend project development meetings when required.QUALIFICATION AND EXPERIENCE Bachelor of Science in Engineering (preferably Electrical/Mechanical)Project management course will be an added advantage.Minimum 10 years' engineering work experience.Minimum 5 years' experience in detailed proposals preparation.Good knowledge of NEC and FIDIC contracts.KNOWLEDGE & BEHAVIOURAL COMPETENCIES Knowledge: Good mathematical and financial understandingSkills: Good written and oral communication skills with superiors, peers, subordinates, and contractors/clientsAbility to organize and prioritize workGood analytical abilitiesExcellent ability to follow client instructionsHighly methodical with attention to detailSpecialist Word, PowerPoint, and Excel skills (PDF 'Pro' an advantage)Behaviours/Personal Attributes: Good demonstration of teamwork and respect for colleaguesAbility to always act in the interest of the company.Ability to stick to deadlines and milestonesOperate with honesty, integrity, and reliability alwaysAbility to operate independently or with minimum supervisionGood performance under pressureAbility to work long hours when required to do soShould you not hear from us within 21 days of the closing of the advert, kindly regard your application to have been unsuccessful.
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