PURPOSE OF ROLE
The Proposals department plays a critical role in responding to tender requests from industry with proposals which are compliant, competitive and suitably appropriate and eventually turn into contracts. The role of the Proposals Administrator is to support Lesedi's proposals to existing and new clients and is therefore key to the submission process.
The Proposals Administrator assists with the overall co-ordination, preparation and submission of all Lesedi proposals, enquiries and quotations efficiently, effectively, timeously, neatly and professionally. This will involve expediting the efforts of the Proposals Team and compiling the administrative sections of the proposal, ensuring compliance and then putting the whole proposal together for submission (in printed form and/or electronic format).
KEY PERFORMANCE AREAS
Monitoring and identifying new business and/ or project tender opportunities on various online portals
Summarizing RFP documents/Informal requests for Go/No Go meetings
Provide administrative support during the complete proposals execution process according to procedure
Preparing compliant proposals for submission, with the assistance of various individuals/teams
Proposal Close-out (Wash up meetings, lessons learnt, archiving important documents)
Responding to Client clarifications for submitted proposals
QUALIFICATIONAND EXOERIENCE
Matric / Senior Certificate
Secretarial / Administrative Certificate (advantageous)
Minimum 2 years relevant experience
Experience in the compilation and co-ordination of Tenders/Proposals/Similar (advantageous)
MS Office
Adobe Acrobat (Pro Version)
MS Visio (advantageous)
COMPETENCIES
SKILLS:
Strong organizational and IT skills
Excellent communication skills
Ability to work autonomously and use initiative
Proficient in following procedures and ensuring compliance
Accurate and thorough in task execution
Ability to prioritize and manage time effectively
BEHAVIOURS & PERSONAL ATTRIBUTES:
Attention to detail and neatness
Results-driven
Problem-solving aptitude
Ability to work under pressure and for long hours when required
Team player with strong collaboration skills
Deadline-driven
Highly adaptable and flexible, able to multi-task
High stress tolerance level
Able to control emotions and reactions
KNOWLEDGE:
Understanding of proposal compilation and coordination processes
Familiarity with tender submission requirements
Knowledge of administrative procedures related to proposal preparation
Should you not hear from us within 21 days of the closing of the advert, kindly regard your application to have been unsuccessful.
