Direct Subordinates The position, currently has the following 2 direct reports: a) Property Administrator Budget Responsibility - Prepare and manage budgets. - Prepare analysis comparing actual income versus budget. - Prepare and oversee motivation for income and expenses which are unbudgeted. - Prepare monthly reporting on income statements (variances), vacancy reports within the deadline parameters. - Complete monthly projections on income and expenses. Duties and responsibilities - Market their properties in conjunction with the Letting Division. - Ensure their buildings are maintained to appropriate standards. - Ensure tenants leases are renewed in conjunction with the Letting Division, rents collected and that tenants are retained. - Ensure tenant installations and criteria (needs analysis) are conducted and attended to timeously and within budget and expectation. - Ensuring that all documentation procedures are correct and manage outstanding leases and tenant correspondence. - Approve expenses letting deals and tenant installations within authority levels. - Manage utility recoveries. - Manage SBU meetings including production of minutes. - Manage arrears. - Prepare renewal sheets with information on current and budgeted charges. - Monthly reporting on GLA / vacancy movements. - Take part in staff Performance reviews. - Management of SBU staff. - Management of capex alongside the Facility Manager. - Management of risk alongside the Facility Manager. - Management of legal alongside the credit controller. - Participation in development related matters. Experience - Three to five years of property management experience in Industrial/commercial sector. - Appropriate people management experience is essential. Qualifications B. Com or appropriate degree. Competencies - Excellent verbal and written communication skills - Well-developed interpersonal skills - Ability to deliver on time and within budget - Strong organizational abilities, accuracy and attention to detail - Knowledge and understanding of leasing agreements and accounting principles is a prerequisite - Strong negotiating skills - Must have an in depth understanding of market trends