Direct Subordinates The position, currently has the following 2 direct reports: a) Property Administrator Budget Responsibility - Prepare and manage budgets.
- Prepare analysis comparing actual income versus budget.
- Prepare and oversee motivation for income and expenses which are unbudgeted.
- Prepare monthly reporting on income statements (variances), vacancy reports within the deadline parameters.
- Complete monthly projections on income and expenses.
Duties and responsibilities - Market their properties in conjunction with the Letting Division.
- Ensure their buildings are maintained to appropriate standards.
- Ensure tenants leases are renewed in conjunction with the Letting Division, rents collected and that tenants are retained.
- Ensure tenant installations and criteria (needs analysis) are conducted and attended to timeously and within budget and expectation.
- Ensuring that all documentation procedures are correct and manage outstanding leases and tenant correspondence.
- Approve expenses letting deals and tenant installations within authority levels.
- Manage utility recoveries.
- Manage SBU meetings including production of minutes.
- Manage arrears.
- Prepare renewal sheets with information on current and budgeted charges.
- Monthly reporting on GLA / vacancy movements.
- Take part in staff Performance reviews.
- Management of SBU staff.
- Management of capex alongside the Facility Manager.
- Management of risk alongside the Facility Manager.
- Management of legal alongside the credit controller.
- Participation in development related matters.
Experience - Three to five years of property management experience in Industrial/commercial sector.
- Appropriate people management experience is essential.
Qualifications B.
Com or appropriate degree.
Competencies - Excellent verbal and written communication skills - Well-developed interpersonal skills - Ability to deliver on time and within budget - Strong organizational abilities, accuracy and attention to detail - Knowledge and understanding of leasing agreements and accounting principles is a prerequisite - Strong negotiating skills - Must have an in depth understanding of market trends