At Turner & Townsend, we are passionate about making the difference. That means delivering better outcomes for our clients, helping our people to realize their potential, and doing our part to create a prosperous society. With more than 6,000 professionals in 112 offices across 45 offices, we help our major global clients deliver ambitious and highly technical projects, providing the skills and insight to improve the way they develop, deliver and operate their physical real estate assets.
Across private and public sectors, our talented professionals provide the most innovative solutions for our clients' greatest challenges. Our clients value our proactive and client-centric approach, depth of expertise, integrity, and the quality of the work we deliver. As a result, our employees get to work for the top global brands on some of the most exciting projects around the world.
We are looking for a Projects and Team Administrator.The primary purpose of the Projects Administrator role is to provide efficient and effective administrative and secretarial support to the PMO Manager in support of running the project portfolio and the Projects Director in support of running the Capital Projects department.
Job DescriptionProject and Team Administrator will have the following duties;
Main Objective of the Job Assist in developing project documentation, including project
plans, schedules, meeting minutes, and progress reports.
- Facilitate communication and coordination among project teams,
stakeholders, and departments.
- Procurement process administration and support
- Meetings management
- Assistance with travel and transport arrangements
- Assistance with venues, catering, hosting and gifting for large
meetings, workshops, conferences
- Managing visitors
- Onboarding new employees
- Assistance with managing team calendars, birthdays and other
team events.
- Ability to adapt to changing priorities and work in a dynamic
project environment.
- Knowledge of mining operations and terminology is desirable.
- Excellent presentation & report writing skills.
- Attention to detail to ensure accuracy in project documentation
and data management.
- Ability to work in dynamic environments
- Ability to adapt to changing processes
- Strong analytical & problem solving skills
- Highly organised, meticulous individual with the ability to
multitask, work independently and with excellent time
management skills
- Demonstrated ability to operate across various levels in an
organisation
- Excellent collaboration skills
- Excellent oral and written communication skills
Critical Success Factors - Proactive approach to problem-solving and finding solutions to
administrative challenges.
- Ability to work effectively both independently and as part of a
team.
QualificationsCandidate will have the following qualifications;
- Undergraduate degree
- Additional education or certification in project management or
administration is advantageous (e.g CAPM/Prince 2.PMP)
- 3 - 5 years' proven work experience as a project administrator or
coordinator in a complex operating environment
- Expert Microsoft Project, Enterprise project, planner, and project
online skills
- Experience with other web-based project management platforms
and working knowledge of MS product suite
- Good understanding of project management methodologies and
tools
Additional InformationTurner & Townsend is an Affirmative Action and Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.Equal Employment Opportunity Posters If you'd like to view a copy of the company's affirmative action plan, please ****** . If you are an individual with a disability and would like to request a reasonable accommodation as part of the employment selection process, please contact the Human Resources Department at 713-457-9400 ****** . This telephone line and email address is reserved solely for job seekers with disabilities requesting accessibility assistance or an accommodation in the job application process. Please do not call about the status of your job application if you do not require accessibility assistance or an accommodation. Messages left for other purposes, such as following up on an application or non-disability related technical issues, will not receive a response. Join our social media conversations for more information about Turner & Townsend and our exciting future projects:
It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time. Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts, are considered property ofTurner & Townsend and arenot subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team,to submit candidates for review.
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