The Company: Islamic Relief South Africa
Role Name: Project Manager
Location: Durban Office-KZN
Reports to: Regional Programmes Coordinator-KZN
Role summary:
Islamic Relief South Africa (IRSA) is seeking a Project Manager to play a central role in ensuring that key project objectives are achieved in a timely and effective manner.
Educational Qualifications, Skills and Knowledge:
- A graduate degree in development, humanitarian or any other related field.
- Minimum of 3 years of successful project management experience in the humanitarian/development field (Rehabilitation and construction project management, and capacity building areas).
- Knowledge of the humanitarian and development sectors, and experience with and knowledge of humanitarian standards.
- Proven skills in leading, reporting, analysing and problem-solving.
- Well-developed organisational and planning skills.
- Management skills, including strong team building skills.
- Able to communicate verbally and written in English.
- Good Computer Skills (PowerPoint, Word, Excel, Ms Project).
- Punctuality and respect for rules and procedures.
- Able to work independently, i.e. with minimal supervision and well under pressure.
- Must be able to maintain the highest level of confidentiality regarding work-related information and data.
Key Accountabilities:
1. Project Management
- Ensure that the project is implemented according to plan from the beginning to the end, and that agreed objectives have been met.
- Ensure implementation of the agreed-upon funding proposal, assist with revising the proposal and budget over time if required, based on input and feedback from key stakeholders.
- Work closely with individuals and groups supporting the delivery of any activity, while determining roles and responsibilities based on activity requirements and timeframes.
- Ensure that project documentation is well managed and available to relevant stakeholders, Planning, Monitoring, Evaluation & Reporting (PMER) and for audit purposes.
- Ensure that relevant indicators are recorded, tracked and reported.
- Draft and Manage project MOUs, contracts and agreements to ensure good project governance.
- Work creatively and analytically in a problem-solving environment demonstrating teamwork, innovation and excellence
- Establish practices, templates, tools and partnerships to expand and mature these capabilities for the organisation.
2. Financial Management and Controls
- Oversee the efficient administration of the project in terms of finances, consultant contracts, keeping of records/minutes and other administrative tasks as required.
- Provide timely and high quality finance reports to the Line Manager on the results of the process.
3. Project Monitoring
- Communicate progress, risks, expectations, timelines and milestones to appropriate stakeholders.
- Establish and maintain a usable and well-communicated schedule for all phases of the projects, ensuring an effective Monitoring and Evaluation system.
- Conducting regular field visits to ensure effective implementation of project activities.
- Provide on-site leadership for the project team by building and motivating team members to meet project goals, adhering to their responsibilities and project milestones.
4. Reporting
- To provide quarterly and monthly narrative reports to the IR Programmes Department.
- Develop regular project updates and timely narrative activity reports, as required.
- Ensure compliance to legislative requirements of KZN for the smooth operations of the project, more details to be shared later.
5. Others
- Travel and spend time within the field for 60% of the year.
- Carry out, where possible, any other duties that are in line with the job purpose as requested by the line-manager.