Project Management Admin Assistant

The Meetinghouse Facilities Department (MFD) assists individuals and families qualify for exaltation by helping members live the gospel of Jesus Christ. To do this, MFD makes essential gospel teachings, resources, and services accessible to all in a simple and affordable way. Furthermore, MFD provides dignified places of worship and helps strengthen all areas toward self-reliance. The incumbent in this position assists the Project Managers to ensure timely delivery of design and construction projects using established processes and standards and provides administrative support to the Architecture, Engineering and Construction (AEC) Division.



Responsibilities:

Administrator for the AEC Division team which includes the Area Architect, Project Managers, and the Area AEC Manager.
Coordinator of PM projects, following up on pending details, coordinating project team activities, and ensuring deadlines are met. Monitor project budgets, changes in budgets, keep management appraised of budget status and Work Order status.
Assists in the preparation of project files and control of records, statistics, and reports regarding operations and project team changes.
Administers programs and projects and responds to diverse challenges and changing priorities.
Serves as administrative liaison with others within and outside Church Employment regarding purchasing, leases, designs, Work Orders, tender process, contracts, and processing of payment certificates and invoices.
Occasionally conducts research, analyzes information, and prepares recommendations.
Deals with confidential information and is sensitive in dealing with priesthood leaders.




Minimum Requirements:

Must be worthy to hold a current Temple Recommend.
High School qualification plus two years of post-high school education or training.
4 years of related experience; advanced office skills which include excellent communication skills, high efficiency with computerized business applications (spreadsheet, tables, forms, and charts), and good research, analytical, and data summation skills.
Ability to author correspondence with minimal supervision.
Tasks require sound judgment, accuracy, and timeliness.
Skill level requirement: completion of the following assessment tests with a passing score: Microsoft Word-Experienced Users, Excel Basic, and PowerPoint Essentials.


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