Job title: Project Coordinator: ProjectsJob grade: OP1Group/ BU: GenericDivision: GenericSpan of control: 0Reports to: ManagementREM Functional Area: SupportCore DescriptionEnsure the smooth running of the logistical and administration processes for the Project Office. Coordinate projects, process correspondence and obtain, maintain and update information. This entails the registration of projects and the allocation of project numbers to them. Compile statistics and progress reports and provide any other assistance and support to the Executive and the Project Office team.Job ResponsibilitiesCompiled Reports:Receive request for report or identify need for reportCollect informationAnalyze InformationIndicate deviations and make correctionsCheck integrity of dataDistribute to key role playersTypes: Monthly report, Weekly Reports, Progress Reports On Projects/ InitiativesProvided Support:Receive and analyze requestDetermine nature of support to be providedExecute support actionsProvide feedbackRange: Information, Day To Day Operations, Information On Projects/ Initiatives, Documentation/ Correspondence, Assistance/ Any Required Support, Project Fundamentals, Resource Plans/ Budgets, Ordering/ Maintaining Office Equipment/ Stationery Needs, Project Objectives, Meeting Arrangements, Minutes, Administration, Process Queries, Financial, Time Management, Monitor ExpenditureProcessed Correspondence:Receive request and determine needGather informationProcess informationObtain authorization and forward correspondenceRange: Documentation, Requests, Faxes, Forms, E-mail, TelephoneMaintained Updated Information:Obtain informationIdentify importance of the record / informationProcess dataStore the records or informationSend to role playersFinalize administrationRange: Project progress, Registration Details, On Current Status, Macro Project Office Records, Documentation StatusCoordinated Projects:Determine customer budget authorizationEnsure procurementEnsure tasks executionMonitor/track progress on projectProvide progress reports to all applicable partiesRange: Telkom related ProjectsCompleted Project:Commission/ Decommission projectAcceptance testingConduct customer implementation review and sign offComplete documentation / recordsPerform financial reconciliation on projectCapitalization of projectInitiate billing processPerform project review costArchive projectRange: Contingencies, Maintenance, Customer specific, Tracking System, According to TPM Methodology, All Projects, Reports/Documentation, Time SchedulingSupported Project Definition:Assist in setting out project objectivesAssist in compiling statement of workAssist in drawing up project planAssist in completing documents and recordsRange: Contingencies, Maintenance, Customer specific, Time sheetsCore Competencies
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