Project CoordinatorAfrica-one Consulting & Research Pty Ltd is looking for a Project Coordinator to join their growing team. They are a fun and dynamic team, performance-driven with an open-door policy. They have a low turnover and take care of their staff.A Project Coordinator performs clerical tasks for projects such as scheduling meetings, managing project documents and files, and assisting the project engineers with project tasks.Duties & ResponsibilitiesPurchase Orders:Create purchase orders and send to Project Engineer and/or Supplier as requestedUpdate filing systems of current projectsRequest for Quotations:Assist the Project Engineer with obtaining quotations for Project itemsCreate and send Document Transmittals via Email, Dropbox, SharePoint, or any other communication networks as per client requirementsManaging Vendor Document & Drawing Registers:Update VDDR's as Document Transmittals are sentKeep track and inform the Project Engineer of Deadline Dates for the issue of DocumentationCreating Project & Drawing Files:Creating Lever Arch files with Covers and dividers for Engineers, Quality Department & Drawing OfficeFiling of Project Documentation:Scan Electronic Copy and File Hard Copy documentation as receivedDistributing Documentation to the relevant people:Distribute Delivery Notes and other documents to the relevant Office StaffPacking Lists:Create, Print and Laminate packing lists for shipping of equipmentTyping of Letters, Formatting of Documents:Assist Engineers, Quality Department and Directors with typing up and formatting of documentationSending Inspection Photo Links:Send Photo Links to all relevant partiesSort and Upload Inspection photos received from USB to Project Photo Folders on serverAssisting with Visa Applications when needed:Fill in Visa Applications and collect all necessary documentation as per Visa RequirementsContact Visa Agents to collect and submit or conduct an online application where neededArrange Bookings with Embassy for Biometric submittalsCorrespond with Staff and clients with updatesAssist with Project Closures:Check to make sure that documents are in orderOrganise paperwork as per request from EngineerFill in the Engineers ChecklistAssist with Reception duties when needed:Answer calls, take messages and tend to clientsBuy Groceries or Supplies for the office when neededKeep Control of StationeryAssist in filing of Archives in Storeroom & keep in neat orderAssist Directors where neededDesired Experience & QualificationQualifications:Document ControlExperience:2 years admin and/or Document Control experience
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