Department: Supply Chain Supervision/ManagementPosition: Project OfficerMain Job Tasks and ResponsibilitiesMaintain and monitor project BOM's and ETA's from suppliers.Run MRP for project lines to create purchase requisitions and control inventories.Release CP module activities, create sales orders and purchase requisitions.Send PR's to procurement department and follow up to ensure PO's are sent to suppliers.Follow up with suppliers regarding deliveries and discrepancies with deliveries.Print pick slips and resolve any discrepancies.Ensure project items are ready for delivery on time.Assist with new vendor creation.Assist with payments for vendors.Create codes for new products.Create quotes for project clients only.Create invoices to IL for 3rd party orders.Upload documentation, files and photos to CP module.Organize, facilitate and participate in stakeholder meetings.Document and follow up on decisions and actions discussed in meetings.Monitor and adhere to project deadlines to achieve goals and objectives.Provide administrative support as needed.Participate to develop project strategies and sourcing of local alternative products.Assess project and supplier risks and provide solutions where applicable.Liaise with Product Managers, Procurement and Planners as required.Coordinate with SADC Dispatch Coordinator to pick, pack, crate and store project orders.Manage paperwork and ensure materials are checked, packed and labeled.Action emails timeously and prioritize feedback to stakeholders.Monitor port and supplier status and communicate delays.Calculate and schedule transportation requirements.Supervise picking, packing and transportation processes to ensure accuracy and efficiency.Supervise and document stock count.Assist with loading of trucks and containers.Education and ExperienceNecessary skills/qualification:Qualification in supply chain, project management or related field of study.3+ years' working experience in related field.Excellent computer skills (MS Word, MS Excel).Excellent communication skills – verbal and written (Afrikaans and English).Excellent telephonic skills.SAP working knowledge.Previous experience regarding irrigation products - Preferred.Key CompetenciesPractical/hands-on attitude.Energetic, self-motivated, dynamic and independent.Good communication and interpersonal skills capable of maintaining strong relationships.Strong organizational and multitasking skills in a high volume, fast-paced work environment.Excellent analytical and problem-solving abilities.Excellent leadership and team management skills.Excellent administrative skills.Attention to detail and accurate under pressure.Meticulous and methodical with good record keeping abilities.Ability to manage multiple priorities to meet short- and long-term deadlines.Employment conditionsWorking hours: Monday to Thursday, 08h00-17h00; Friday 08h00-16h00Permanent employment: subject to probation period of three (3) monthsLocation: Cape TownOnly applications adhering to the minimum requirements will be considered. To apply please email your CV to ****** with subject line – Project Coordinator - along with all relevant documentation by 09 September 2024.
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