A company that offers a comprehensive range of interventions, from the selection of people to be trained and the designing of the course material to the actual training has an exciting opportunity for a quality-oriented Project Coordinator in Gauteng.
The primary requirement for this position is the implementation of our client projects both on and off-site in line with signed off Client Service Level Agreements as well as project implementation plans / schedules. The role is responsible for operating within the confines of PMI's Quality Management System which governs our accreditation and registration as a Skills Development Provider.
Relevant NQF level 5 qualification1 – 2 years' experienceProject management skills and exposure to the project management environmentExperience in education, training, and developmentExperience working with SETA's advantageousAdministration experience in an educational institutionWorking knowledge of MS Office with strong Excel skillsOwn vehicle and driver's license is essentialProject Scoping and Management Ensure that you and SDM, have met with the sales team and understand the required deliverables and time-frames of the agreed projectDraft a project plan/schedule as per client requirements and the Qualification requirementsEnsure SLA, seta and Audit compliance at all timesProvide information with regards to the billing (supporting documentation)Keep the sales informed of any developments on the project on a continuous basisLiaison with SMO, client, learners, COE staff, Quality Management ensuring all processes managed in line with our internal SOP and QMS processProject Initiation Ensure learners meet the minimum requirements of the selected qualification by conducting pre-assessments and providing the Account Manager with a report of the results and recommendationsConfirm and prepare venues and/or refreshments in accordance with project plan/SLAPrepare relevant documentation within the required timeframes to meet deadlines for client and Seta requirements including Letters of Intent where relevantSchedule and conduct Learner InductionsEnsure that learnership agreements are signed and supporting documentation is completed by the learners according to QMS requirementsComplete Learner sign-up and prepare all documentation in accordance with QMS requirementsComplete Learner Registrations with relevant Setas and obtain proof of registration and upload to SOP folderInterview facilitators to build the database – Provide scope to COE to validate and add to databaseProject Coordination Ensure learnership agreements are handed over to the Administrator to check and scan and uploaded to SOP folderPrepare Registers for Induction and classesEnsure administrator hands over attendance registers and learner materialCollect and checking attendance registers before handing over to administrator to uploadEnsure leave forms are submitted and handed over to administrator where applicableEnsure administrator continuously updates QA files and learner POE'sEnsure that learner evaluations are received per workshop and handed over to the administratorReceive and check PoE submissions and hand over to administrator for filingCapture attendance and results onto LMSProject Monitoring and Support Support SDM with the project briefing of facilitator/assessor and reportingEnsuring that learners attend all classes and provide support to learners and facilitators, AssessorsEnsure that coaching/facilitator reports are received per workshop and checked for learner progressInvestigate and consult with learners at risk and highlight areas of risk to managers to discuss with clientProvide client reports to SDM when requiredEnsure portfolios of evidence are maintained to the highest standards at all timesReceive Assessed and Moderated files back and check for completeness and quality of Assessment and Moderation doneDelivering/submission of Documents to local Seta (Regional) when requiredCheck portfolios of evidence as per the check-list to ensure completion and ascertain gaps prior to the assessment being scheduledAction remediation sessions for learnersProject Close-out Action feedback on internal moderation from the COEEnsure adherence to SOP requirementsCapture results/spreadsheets for Seta exitsPrepare files for external moderation and external verifier where applicableArchive all documentation after external moderation
