1. Project Coordination Coordinate and manage project tasks and deliverables i.e. Record meeting notes and disseminate to all attendees and ensure that actions are followed up Monitor and track SME recruitment requests and processes Assist in creating and editing project documents as necessary Setup meetings for site visits, meetings, training etc. Project Data Maintain and coordinate project monitoring data Consolidate data and review data management Analysing data as required and report to Project Manage Adherence and improvement to project related tools, processes and templates Updating and maintaining Project tools to track progress and deliverables on a regular basis Ensuring that any risks to key milestones are captured and flagged accordingly Performing other duties assigned by the Project Manager, PMO Manager and/or Executive Director in an orderly and efficient manner Stakeholder Management (SME) Manage SME client relationships effectively and ensure client satisfaction Circulate surveys to SMEs and report on feedback from SMEs Manage stakeholders i.e., Graphic Designer for client deliverables , Service Provider deliverables and reporting Time and Quality Management Ensure the use of project tools and templates implemented Prepare all client deliverables and related documents for sign off by Project Manager Update and maintain the project schedule, highlighting deviations in order to ensure that project timelines are adhered to. Assist with implementation of quality process changes. Negotiate for changes with internal team members if required. Monitor and track assigned project progress on a daily basis and handle any SME issues that arise. Record and update lessons learnt, risks and escalate to the Project Manager. Compile progress reports on the status of the project and issues to the project managers. Reporting Prepare first drafts for all reports for internal and external reporting. Report drafting Qualification: Tertiary qualification Relevant Project Management qualification will be beneficial Experience: 3-5 years working experience Experience in ESD and assessing the viability and sustainability of small enterprises will be beneficial Knowledge & Skills Good knowledge of project management principles B-BBEE legislation and regulation Computer proficiency and sound knowledge of MS Office (Word, Excel, PowerPoint, Outlook) In depth understanding of ESD and SMME BDS industry. Project Management experience
