Job PurposeTo provide a support function to the Project team in terms of all the co-ordination / administrative functions within the Project and to consolidate and update the necessary documentation related to the Project. Action specific tasks on instruction and under supervision of relevant Project Manager.Job ResponsibilitiesContribute to a culture of transformation by participating in the organization culture building initiatives, business strategy, and CSI.Stay abreast of developments in field of expertise, ensuring personal and professional growth.Understand and embrace the organization vision and values, leading by example.Identify opportunities to improve or enhance processes, adding value to the organization.Ensure all project data, tracking and feedback is updated on central database.Manage the procurement contracts related to the project and escalate deviations from terms and conditions.Log and track project change control to completion.Manage the communication plan and distribution to stakeholders as per project plan.Ensure all project documentation meets all governance and audit standards to mitigate project risk.Collect and collate feedback by requesting status updates from external/internal stakeholders.Address ad hoc requests.Ensure effective frequency of project governance contact points and correct representation on forums.Manage meeting agenda, issue log, minutes and project artefacts for project forums.Manage onboarding of project resources, permanent and non-permanent, including contracts.Provide feedback to stakeholders on project progress.Ensure stakeholders' needs are met. Maintain and build positive relationships with stakeholders.Ensure project members have access to regular communication.Support the change management for the project by managing the logistics, event planning, procurement and communication plan.Ensure project expenses are reconciled against the budget, vendor contracts and project plan, escalating any deviations.Administer and negotiate favorable rates for project logistics and sundry expenses.Ensure project costs are accurate and updated on agreed project Management platforms.Ensure knowledge management, continuity and team success through constructive participation in a diverse team and sharing knowledge with team.Actively developing proficiency of Project Management tools and methodology.Desired SkillsAdministrativeBusiness WritingData AnalysisDatabaseMicrosoft OfficeMicrosoft ProjectNegotiation
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