Our Client a Global Tech firm is seeking a Project Coordinator to join their team in Rosebank on a contract basis for 4 months with possible renewal. The resource will work 4 days a week onsite in Rosebank. They offer stability, growth, attractive rates and a great working environment.
A Project Coordinator plays a vital hands-on role within the Project Management Office (PMO). This position involves executing PMO initiatives, overseeing small to medium-sized projects when necessary, and handling various tasks.
The project coordinator will coordinate the project's schedule, activities, issues, and risks. This includes ensuring that the project management framework is well-organized and runs smoothly. Also includes communicating with various departments in the organization to ensure everyone is on the same page.
PMO Initiatives:
Process Development \ ImprovementsProject Initiation Challenges (progress tracking, visibility on blockers, etc is the project ready or to be put on hold?)
Improvements in the PM Onboarding process and consolidation of all documents and training videos
Editing and consolidating detailed PM processes
Project intake process - Project Sizing and Template improvements
PM Training e.g. RAID Management (with a focus on action and decisions)
PMO Scheduling \ CalendarReview project governance practices and suggest improvements related to increasing visibility (Sharepoint) and best practices
PM reviews and feedback collection
Assist with bulktemplateupdates, editing, and coordination.
Manageproject governance executionreviews for selected projects.
Assist inclosing gaps in Project Management Toolwith vendors \ internal support.
PMO Report Packswith a focus on requirements and consolidation
Project Coordinator Responsibilities
Monitoring project progress and creating project status reports for PMO\project managers and stakeholders.
Assisting with resource scheduling so that team members have the necessary resources to complete their tasks.
Scheduling stakeholder meetings and facilitating communication between the project manager and stakeholders throughout the project life cycle.
Managing project management documents such as the project plan, budget, schedule or scope statement, as directed by the project manager
Executing various project management administrative tasks including keeping the project or initiatives up to date.
Support team members when implementing risk management strategies
Desired Project Coordinator Skills
Must have strong multi-disciplinary stakeholder communication skills
Change management skills
Excellent time management skills and ability to manage multiple streams of work
Education & Qualifications
Bachelors degree \ Diploma in business administration, management or a related field
Project Management Courses \ Certification (CAPM or other)
Working knowledge of project management software (MS Project, Projects Online or similar)
Proficiency with Microsoft Office
