Project AssistantDate: 22 Oct 2024Location: Durban, NL, ZA Company: Alstom At Alstom, we understand transport networks and what moves people. From high-speed trains, metros, monorails, and trams, to turnkey systems, services, infrastructure, signalling and digital mobility, we offer our diverse customers the broadest portfolio in the industry. Every day, more than 80,000 colleagues lead the way to greener and smarter mobility worldwide, connecting cities as we reduce carbon and replace cars.Job Title: Project Assistant/Co-ordinator – Durban (Limited Duration Contract)At Alstom, we create smart innovations to meet the mobility challenges of today and tomorrow. We design and manufacture a complete range of transportation systems, from high-speed trains to electric buses and driverless trains, as well as infrastructure, signaling and digital mobility solutions. Joining us means joining a truly global community of more than 75,000 people dedicated to solving real-world mobility challenges and achieving international projects with sustainable local impact.Alstom Rolling Stock South Africa (Pty) Ltd is looking for a Project Assistant/Co-ordinator for our Traxx Africa project based in Durban.THE PURPOSE OF THE PROJECT ASSISTANT / CO-ORDINATOR ROLE IS TO:Provide confidential, effective and professional service to the Manager and his/her team. To assist the Manager to guarantee time efficiency, communication and organization. Provide support on any specific subjects linked to the activities of the department.THE MAIN RESPONSIBILITY WILL BE:Managing administrative activities for the project.Liaising with project team on a regular basis to obtain various information for the PM.Compiling reports for Project reviews.Coordination of meetings and Customer engagements.Prepare agendas for the meetings, write minutes in compliance with contractual expectations.Customer liaison – build up relationships with the customers at all levels and become a reliable point of contact.Manage the office/building maintenance.Manage orders and recons.Provide commercial support to the Project & sub-contractor.Perform Project Ody.C updates.Support the team with Risk and Opportunity management.Consolidation of Work Package reviews.Lead mini-Projects.General Office duties.The preferred candidate will meet the following requirements:Diploma in business management.IT skills – competent with use of Microsoft Word, Excel packages. Good command of software (Word, Excel, PowerPoint, Outlook).GSI – SAP, Ody.C.Project Management Diploma (advantageous).Attention to detail.Minimum of 5 years' Project Co-ordination experience in a manufacturing environment.Experience supporting project teams with various project related tasks and activities.Working experience doing project related reporting and compiling of project related presentation.Cross functional working experience.Good knowledge of Project administration.General Office management experience.Exposure to procurement processes.The ideal candidate will have the following competencies:Fluent in English.Highly organized.Ability to manage multiple responsibilities.Trustworthy / Confidential / Discretion.Sense of urgency.Autonomy, good sense of initiative and ability to anticipate and solve issues.Quality rather than quantity service.Reactivity.Good relationship and communication skills.Team spirit and customer focused.We thank all applicants for their interest; however, only those under consideration will be contacted.We will recruit according to the requirements of our Company's Employment Equity Plan.You don't need to be a train enthusiast to thrive with us. We guarantee that when you step onto one of our trains with your friends or family, you'll be proud. If you're up for the challenge, we'd love to hear from you!Important to note:As a global business, we're an equal-opportunity employer that celebrates diversity across the 63 countries we operate in. We're committed to creating an inclusive workplace for everyone.
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