PROJECT ADMINISTRATION ASSISTANT MANAGER (BUILT ENVIRONMENT | CIVIL ENGINEERING), Cape Town, South AfricaSalary: R500 – R700K Per Annum Highly Negotiable on Qualification and Years of Relevant and Related ExperienceCompany Overview: Highly reputable Global Civil Engineering firm is currently expanding their Structure team of Professionals and in search of an innovative Project Administration Assistant Manager.Role Overview: Reporting to the Project Manager, you will be responsible for financial reporting and preparation of tenders as well as tracking work flow progress versus programme.One would describe you as a highly organised, ambitious, tech-savvy, self-motivated professional who has solid reporting and programme management expertise gained within the built environment.Key Focus Areas:Project managementQuality complianceKey Responsibilities:Document controlQuality compliance checksMinute-takingUpdating office bids on the bid registerAssistance with the Quality Management SystemOrganising training courses for the staff and associated administration involvedPreparation of tendersFollow up on submitted bidsRegistration of bidsTravel management - local and internationalTimesheets and sundriesDiary managementCoordinate meetings and boardroom bookingsTracking training spend versus budgetOpen new projects on BSTCoordinate and Capture Resource Planner (Division resource tool)Support Project Manager with regards to daily requirements as needed – transmittals, filing, data capturing, extracting of information, etc.Data capture and validation of information in programme systems in support of Project Managers and tracking of key milestones and reporting on key variances and achievementsAssistance at team meetings and other site and Project Manager level meetings as required – documentation, information registers, status reports, agendas, meeting minutes, etc.Assist with the development and delivery of progress reports, documentation and presentationsSupport and conduct secretarial duties to OOPM and OOPDForecast rolloverMentorship administration and recordkeepingPreparation of invoices and payment certificatesQualifications, Skills, and Experience Required:Tertiary Education: Engineering | Project Management | Business Administration | Finance | RelatedExperience: Minimum 5 years' projects administration | programme management | project co-ordination experience gained within the civil or mining or industrial or construction or related consulting engineering industry is essential!Experience in managing multiple large-scale projectsHigh proficiency in MS Office, especially solid and proven knowledge of MS Excel (including pivot tables, v-lookups, etc.)Proven project management and tracking of workflow experienceFinancial background with the ability to assist with drafting of financial reporting of costs versus budgetBuilding strong relationshipsBeing agile, dedicated and possessing a passion for digital delivery
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