Project Administrator (Senior)

Responsibilities:- Assist in providing and gathering project information for tenders, proposal and schedules.
- Assist in the preparation of tenders, proposal and other project documentation as required.- Assist in the production of project schedules, quantities and valuations at all planning stages of the project.
Assist in monitoring the progress of each project against agreed timelines and objectives- Responsible for day-to-day site administration & construction monitoring activities.- Compile meeting packs (Agenda, previous minutes, action lists, attendance register, cashflow reports and contractor documents etc.
).- Ensure optimal management of diaries for project team.- Schedule meetings and takes minutes of meetings- File electronic and hard copies of all project related documents using barcoding system.- Responsible for quality management of project documents (format, logo, letterheads, design of new forms and documents).
- Responsible for travel arrangements for project staff (Visa, flight, accommodation, car hire, forex).- Ensure financial administration procedures are being adhered to, for correct reflection of costs and cash flow against project.
(Time sheets, travel claims, payments to contractors).- Responsible for event planning (i.e.
customer events, exhibition, conference).- Assist in the management of project stakeholders through providing and gathering of information.- Project management and administration skills- Report & minute writing ability- Strong communication skills- Ability to work independently and under pressureQualifications and Experience:- A relevant tertiary technical qualification (NQF Level 4)- A min of 3 years relevant administrative experience and exposure to Project construction.Requirements:- Advanced level of MS Office (Word / Excel / Outlook)