Job title : Project Administrator
Job Location : Gauteng,
Deadline : December 21, 2024
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Key Performance Areas
Documentation Management and Control
Establishing and managing the project electronic management system.
Management and processing of incoming and outgoing documents.
Managing the distribution and control of project documentation.
Managing the delivery and acceptance of project documentation/deliverables.
Archiving project documentation.
Maintaining the JV and Project communication plan.
Coordination of Documents Compilation
Collation of inputs from various authors into master document.
Assist project team with document quality assurance review and editing.
Management of version control.
Acting as a point of reference on the use of the project administration Quality Management System.
Assist in the development of a project administration quality plan.
Minutes of meeting.
Reporting assistance.
Publishing of Documents
Combining report components prepared in various packages (e.g. Word, Excel, etc.) into single Adobe document.
Creation of bookmarks and links in Adobe version of reports.
Pagination and publishing reports using Adobe.
Arranging for transmittal and distribution of documents.
Related tasks.
Resource Schedule
Updating resource schedules.
Preparation and updating of plans (JV plans)
Checking planned vs actual utilisation of resources.
Capturing of submitted timesheets and verification against planned effort.
Procurement and Contract Documentation Administration
Accessing procurement and contracting documentation templates.
Executing / processing sub-consultants administration.
Maintain Procurement and Contract administration registers.
Keeping and Maintaining Contractual documentation (All project contractual documentation).
Project Finance Administration
Preparing / processing of interim payment certificates (IPCs).
Arranging for the production and distribution of project financial information.
Preparing / processing reimbursing expenses.
Preparing / processing invoicing of the Client, JV partners and Sub-consultants.
Assisting in the development of financial reviews.
Assist in the review and development of project proposals, variation orders and claims.
Monitor and reporting on project and JV budgets / approved vs actual expenditure.
Costs Control.
Data analysis
Team Support
Administration of job descriptions.
Assist in the preparation of project plans and claims.
Accessing and updating project reports.
Expat support with Work Permits and Residence Permits
SHEQ Support
SHEQ support duties and administration.
Assist in the project team and Quality Manager.
Job Requirements
Qualification:
Grade 12
Certificate in Business Administration.
Experience:
Four plus years administration/secretarial/PA experience on large / mega projects. (International experience will be highly advantageous).
Experience within the dams/hydro-power space and with large international consultants or contractors.
MS Office suite Word, Excel, Outlook, PowerPoint, MS Access Database, MS Power BI.
SHEQ support experience.
Administrative / Management jobs