Overall Purpose of the job:
The successful incumbent will be responsible for the various administrative processes involved in the Project Management Office. The successful closure of all projects by ensuring administrative processes followed and once project closure reached all the required paperwork, financial processes for costs in the form of labour, material (stock and non-stock), subcontractor costs and consumables being booked and actioned for successful closure, invoicing and handover to service department for maintenance and support functions.
Minimum qualifications and experience: MatricA minimum of 3 years project administration experienceAt least 3 years administration and financial experience within a project environmentGood understanding on project management methodologies, financial acumen and understanding of RevenueComputer literacy in Microsoft Outlook, Excel, Word and PowerPoint Main duties & Responsibilities: Schedule regular weekly and monthly meetings and record decisions (e.g. assigned tasks and next steps)Update Project schedule with new data from SAP for CS and PSOrder resources, like equipment, subcontractors and software – Purchase order process on request from Project ManagersWeekly Booking of technicians – on request from Project ManagersBooking of accommodation, leave, overtime, travel allowances and expense claims of all resources of the PMOPrepare and provide documentation to internal teams and key stakeholders – as requiredTrack expenses and provide financial feedback to Project Managers and Head of PMOAct as the point of contact for all participants of the PMOLogging of IOD's for all resources of the PMOHandling of files from Sales – Receive file from salesChecking of File received from Sales that all information is in the file before handing over file to Head of PMO.PO process – 2 days process – PO in FileDN process and GRN process – POD and Tax Invoice print and in file.
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