Project Administrators work on assigned projects under the supervision of a project manager. They will make use of the full spectrum of tasks in the project life-cycle of engineering and in-house company projects.
Tasks: Assist with the coordination and completion of all project administrative tasks, including technical documentation, budget and deliverable tracking, and compliance reviewsCoordinate project communications and documents and communicate these with external clients, subcontractors and internal project team membersCoordination of engineering design and tender documentation for delivery to clients and project teamsPerform general project administrative tasks, including recording and distribution of minutes, preparation and issue of project documentsContribute to in-house administrative tasks and maintenance of systems and proceduresOccasionally travel to client's premises for meetings (local or international) Responsibilities: Contribute, as part of a team, in the successful completion of projectsTimely completion of administrative tasks as requested by project managersCommunication and interaction with clients, sub-consultants and project team membersDocument control which includes the issuing and recording of all incoming and outgoing project documentsMaintain deliverables list/document register for projectsSupport subcontractors with documents for the duration of projectsAssist in the development and enhancement of project reporting Development: On-the-job training, learning and development to stay up to date with tools, processes and procedures in engineering and company improvement projects Job Specification The person is an organised individual, who attends closely to detail while coping with multi-tasking and project teamwork. This person must be highly motivated, communicate well (both verbally and in writing) and enjoy working in a fast-paced, collaborative team environment as well as be adaptable and flexible in dealing with a variety of people and situations.
Minimum Requirements and Competencies: An appropriate diploma or degree together with training/experience in project/business administration or related disciplines. In exceptional circumstances, candidates without a diploma / degree will be considered but only if they have substantial relevant experienceAdvanced computer skills, especially word-processing (Word), spreadsheets (Excel) and other MS Office applicationsStrong verbal and written communication and interpersonal skillsDemonstrated personal and administrative skills and experience Useful Experience: Familiarity with consulting engineering, construction and/or mining industryProject management and administration, financial reporting and budgetingMS Project or equivalent project management softwareExposure to business management software e.g. VantagePoint or equivalent as well as library/document control systems e.g. BIM260, Aconex Personal characteristics: Ability to work well in an office and in a team roleWilling to learn and update IT skillsAbility to work hard, independently and act professionally at all timesAbility to multi-task, prioritise and keep up to date with several projects at any timeAttention to detail and a commitment to high standards of work and deliverablesInitiative and flexibility to occasionally work long hours to make project deadlinesPlease send the following to: Email: ******
Subject Line:Project Administrator Position Academic transcriptsYour Curriculum Vitae and contactable referencesA covering letter explaining why you are the right candidate for the job.
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