Industry: Scientific, Research & Development
Location: Randburg
Contract: Permanent
Remuneration: Market Related
EE position: Yes
IntroductionMintek has an exciting career opportunity for a Project Admin. The candidate will be responsible for providing Projects Financial Administrative Support to Mintek Clusters. All suitably qualified and experienced candidates are invited to apply.
KEY PERFORMANCE INDICATORS: Registration, revision, and closure of projects according to approved Project Establishment Forms.Analyse and produce weekly IFS and Excel Financial reports of project expenditure vs. budget and circulate to the Heads.Ensure that all revenue and expenditure is processed to the correct GL accounts.Monitor expenditure vs. budget and advise Management and Chief Investigators of projects nearing/exceeded budget.Perform monthly period-end procedures, and related analytical functions to check any timesheet errors.Liaise with SBU accountant regarding journals and project queries.Synchronise project administration across productive SBUs through communication with other Admin Officers.Liaise with Buyers and assist CIs regarding quotes for purchasing on projects.Follow up with Buyers and Suppliers on Purchase Orders and delivery of goods ordered.Provide IFS project reports to CIs and staff when required.Liaise and co-ordinate with auditors and SBU managers.Perform IFS Financial Project Billing ProcessEnter proposals and sales orders on IFS ensuring client details & billing plan is correct.Monitor billing plan and adjust as required based on CI feedback.Issue invoices after confirmation from CIs.Follow up with client financial departments.Interact with Mintek Finance to obtain pre-payment advice and ensure invoices are cleared.Prepare & Control of SBU Cost Elements and BudgetsAssist Executive Managers and Heads with budget planning.Provide financial input to divisions with annual budgeting and regular forecasting for divisional running costs.Control and monitor the actual expenditure relating to CAPEX against budgeted CAPEX targets.Assist with business improvement and cost reduction initiatives within the division.Administer Project Labour Booking ProcessEnsure staff enter timesheets on a weekly basis.Check & approve weekly billable time.Produce weekly Excel reports of time booked to projects for Management and CI checking.Facilitate reversal and correction of incorrectly booked time.Execute and ensure Science Vote invoicing is done on time.Check time booked to the project budgets before time is approved.Minimum Qualifications: B Tech Finance or Accounting or B degree in Finance or Accounting5 years Projects Administrative experience or in a similar role
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