OverviewWoolpert Africa, based in Johannesburg, South Africa, offers extensive high accuracy lidar, imagery and remote sensing experience, as well as airborne topographic, hyper spectral, and thermal survey and mapping.
We provide mapping services for engineering, infrastructure, mining, agriculture, and environmental sectors in more than 45 African countries.We believe great companies are built from exceptional people and amazing clients.
Because of our growth, we are seeking an experienced Billing Specialist/Project Accountant, primarily responsible for coordinating and executing project billings.ResponsibilitiesReviews and approves project set-ups and ensures compliance with company-wide project fundamentals.Prepares accurate and timely billings.Reviews contract invoicing/pricing terms and enters accurate billing terms in the Management Information System (MIS).Contacts client's accounting representatives for invoicing requirements before the first invoice is issued.Maintains contact with client representatives during project billing duration.Transfers misapplied time and expenses to correct projects within the MIS, documenting transfers for audit trail.Assists project managers with the coordination and monitoring of billings and collections.Handles billing voids and write-offs with appropriate approvals.Maintains project invoice and project contract files, as well as subconsultant files.Assists in completing lien waivers and release of claims forms.Initiates project close out to ensure all data in the MIS record is correct and complete.Reviews and monitors subconsultant contracts, invoicing, insurance certificates, and other required documents.Assists project management and Risk Management Team in reviewing Woolpert PSA contracts and external client contracts.Assists project management and Risk Management Team in reviewing Woolpert change orders and providing follow-up with clients on status.Reviews collection issues, maintains monthly AR Ledger comments, and makes direct client contact when applicable.Updates unbilled report monthly indicating reasons for WIP holds and/or write-offs.Updates unexecuted status on contracts when appropriate documentation is linked in the MIS.Ensures the CSP process is being followed.Participates in company-wide initiatives, including quality assurance and continuous improvement initiatives.QualificationsBCom Accounting (or related) with 4 years related experience or BCom Honors Accounting with 2 years related experience.Ability to work US hours between 14:00 and 23:00.Proficiency with Accounting Systems and various reports.Mentally and physically capable of performing all essential duties required of the position.Above average Microsoft Office suite skills.Proficient with Adobe products, database management software, and the Internet.Positive working relationships with others, both internally and externally.Ability to work well with all levels of management, clients, and employees.Excellent oral and written communication skills.Ability to anticipate, understand, and respond to the needs of internal and external clients.Collaborative and effective in setting goals, resolving problems, and making decisions.Ability to undertake self-directed tasks when necessary.Strong conflict resolution skills.Excellent time management skills and attention to detail.Above average analytical skills.Capacity to prioritize by assessing situations to determine urgency.Ability to develop a work schedule, set goals, create/implement action plans, and monitor progress.Ability to make clear, timely decisions.Willingness to work overtime as needed.Occasional travel may be required.Presenting Opportunities and Challenges at Every Turn...As a firm that recognizes the importance of developing top talent from within, our employees have access to a wide range of training and coaching programs and are rewarded for their achievements through our excellent benefits package and competitive salaries.
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