The Role
Pele Energy Group is seeking a talented, highly motivated and self-driven Project Accountant to prepare budgets, monitor variances against the budget and report on financial performance on daily, monthly, quarterly and annual basis to various stakeholders, internal and external to Pele Green Energy. The individual must understand cost drivers, analyze financial performance, and provide advice that will ensure business units meet financial objectives. The Project Accountant will develop and manage project budgets aligned with funding requirements, monitoring expenses, preparing financial statements and ensuring compliance with funding regulations. Additionally, the individual will manage the funds disbursement to project construction contractors, establish internal controls, review grantees' financial reports, coordinate audits, and provide financial insights for informed decision making.
Job Responsibilities
Project Management Unit Support
Development of new financial procedures to better support the delivery of projects, including managing budget trackers, burn rates reporting and other tracking tools.
Monitor financial administration of framework agreements to ensure consistency with commercial pricing models and commercial strategy and provide regular performance updates.
Provide budget information as required in terms of fee rates, LOE, actual project costs, burn rates, etc., ensuring that the framework financial reporting can be carried out appropriately.
Monitor the disbursement of funds to project construction contractors according to approved budgets.
Set up and maintain budget tracking on all projects; monitoring, reporting and analyzing budget variances.
Preparing month-end reports for management, including profit and loss statements and balance sheets.
Manage cash flow projects and reports.
Assist with client project audits.
Prepare advances, sales invoices, work-in-progress, assist with credit control, and process purchase invoices.
Liaise with the Finance department on any issues and necessary changes in processes.
Keep project finance records and provide assistance in financial reporting as requested.
Ensure that all invoicing and financial requirements are met on time.
Project Accounting
Attend project-related meetings with the practice area.
Liaise with funders on queries and requirements.
Keep up to date with the terms and conditions of contracts.
Budget updates and maintenance and track budget to actual spending.
Keep project reconciliations up to date.
Process invoice requests.
Capture all project-related transactions on Sage where necessary.
Ensure that all relevant documentation is kept up to date on the Finance Drive and Project Drive.
Project Suppliers and Subcontractors
Capture project supplier invoices and allocate to various GL accounts.
Add new supplier accounts on Sage.
Keep Supplier BEE information up to date.
Reconcile supplier payments to statements and invoices to be approved by the Head of Energy Operations.
Allocate supplier payments as per the remittance and reconcile debit orders to supplier statements and invoices.
Send suppliers their payment remittances.
Liaise with signatories to release payments and report to any questions on payments.
Submit all supplier payment batches to the Head of Energy Operations for approval and load the payments on banking platform for approval by the Group Financial Manager and Chief Financial Officer.
Collect supplier statements and reconcile them to the age analysis at month-end.
Process any necessary accounts payable correction journals for approval by the Group Financial Manager.
Handle supplier queries and manage subcontractors.
Project Cashbooks and Payments
Load all new recipients on the banking platform.
Process subcontractor accruals at year-end.
Capture cashbooks - Project bank accounts.
Ensure that all cashbooks are reconciled every month - Project bank accounts.
Process project-specific staff claims and supplier payments.
Arrange per diems for travel and events; Ad hoc requests as and when required.
Ensure that excess or surplus funds are identified, and spending plans are implemented.
Requirements
B.Com or related finance degree.
8+ Years experience.
ERP/SAGE knowledge is advantageous.
Excellent Microsoft Excel skills, and proficiency in other Microsoft Office Suite Products.
Excellent report writing skills for Budgets Analysis and Management Accounts.
Experience with Finance Business Partnering and financial information analysis.
Cost/Management Account experience.
Short term budgeting and long-term financial planning experience.
A clear understanding of overall business and Cost Driver analysis.
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