Date Posted: 11/22/2024
Req ID: 40803
Faculty/Division: Temerty Faculty of Medicine
Department: Department of Medicine
Campus: St. George (Downtown Toronto)
Position Number: 00049840
Description: About us:
Home to over 40 departments and institutes, the University of Toronto's Temerty Faculty of Medicine lies at the heart of the Toronto Academic Health Science Network and is a global leader in ground-breaking research and education, spanning clinical medicine, basic science and the rehabilitation sciences sectors.
Your opportunity:
The Department of Medicine is one of the largest in North America, with 830 full-time faculty members, 1,000 postgraduate trainees, and 20 specialty and sub-specialty divisions located across six fully-affiliated hospitals, four community-affiliated hospitals and more than a dozen additional clinical practice sites. We are a powerhouse of medical research, with more than $162 million in annual research funding. This research generates new knowledge with the goal of meaningfully impacting internal medicine training and the care and health outcomes of patients and their families.
As Program Coordinator, you will collaborate with faculty, trainees and a high-performing team of administrative coordinators to support our education programs. Drawing upon your outstanding organizational skills and attention to detail, you will serve as a central facilitator, frequently liaising with trainees and fostering relationships with internal and external stakeholders. Your ability to work with a committed core of constituents and your adeptness working with online course materials, assessments and evaluations are key to the successful delivery of the program.
Your responsibilities will include: Providing detailed information on program and training requirementsEnsuring hospital administrators follow medical education requirements, guidelines and proceduresCoordinating application processes, verifying the accuracy and completeness of documents and calculating gradesPreparing examination timetables and coordinating program schedules and activitiesVerifying and reviewing Royal College training requirements, drafting correspondence to trainees and faculty and updating recordsCoordinating logistics for events, meeting schedules, taking minutes, arranging catering and troubleshooting timetabling and room booking conflictsUpdating and maintaining trainee records and generating reportsVerifying the accuracy of invoices, making minor purchases and collaborating on cost estimatesEssential Qualifications: Bachelor's Degree or acceptable combination of equivalent experienceMinimum two years' of related experience in a University or equivalent environment such as a teaching hospitalDemonstrated student services experience, including experience coordinating postgraduate education programs, examination timetables and ensuring program requirements, guidelines and procedures are adhered toExperience working effectively in fast-paced team environments and providing front-line support to academic leaders and committeesExperience supporting events and implementing virtual meeting platformsExperience drafting correspondence, maintaining databases and generating reportsDemonstrated experience coordinating events (sourcing vendors, monitoring budgets), from concept delivery, coordination of logistical tactics, execution, and post-event reconciliationAdvanced proficiency with MS Office Suite, learning management systems, content management systems and survey toolsExcellent communication and interpersonal skills, tact, political acuity and diplomacyStrong organizational skills and demonstrated ability to multi-task, meet deadlines, manage competing priorities according to changing demandsAbility to think critically and analyticallyDemonstrated ability to work independently, as well as part of a teamAbility to work well with individuals at all levels, including faculty, staff and students in a manner that engenders cooperationDemonstrated ability to learn and innovate, using technologyDemonstrated interest in continuous quality improvementTo be successful in this role you will be: AdaptableProactiveClosing Date: 12/05/2024, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Continuing
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 09 -- $66,715. with an annual step progression to a maximum of $85,319. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Administrative / Managerial
Recruiter: Andrea Varicak
#J-18808-Ljbffr