Program Assistant

mothers2mothers (m2m) is an African Primary Health Care organisation that employs women living with HIV as community health workers across 10 African nations. These "Mentor Mothers" deliver integrated health services at clinics and in communities to ensure everyone, everywhere, has access to the services they need to be healthy and stay in care. Over the next five years, this proven, peer-led model is being scaled up to double down on ending HIV, as well as to tackle new health challenges and reach more people - all with the aim of building a fairer, healthier future. The employment of local women as community health workers means that we are delivering a model that prioritises healthcare for families who need it most, delivered by women who know them best. Since its creation in 2001, m2m has created jobs for nearly 12,000 women living with HIV in sub-Saharan Africa and, together, they have reached over 15M people with critical health services and education. In 2021, m2m reached over 1.6M people across 10 African nations, including 402,616 adolescents (ages 10-19) - 51% more than the year before. m2m also advanced the Global Goals of ending HIV/AIDS by 2030 - by achieving virtual elimination of mother-to-child transmission of HIV among its enrolled clients for the eighth consecutive year, and meeting all of the ambitious UNAIDS Fast-Track Targets among its clients four years ahead of the 2026 target date. For more information, visit www.m2m.org



Job Title


Program Assistant




Organisation Levels


mothers2mothers -> m2m South Africa -> Programmes




Location


Pretoria - , ZA (Primary)




Type of position


Fixed Term Contract




Education


Degree




Closing Date


31/10/2024




Job Description


The project, USAID South Africa ACCELERATE 1 (TB High Burden), whereby mothers2mothers (m2m) is a sub-awardee under the Aurum Institute, aims to accelerate TB elimination through targeted technical support at the national level and tailored technical and direct support at the provincial and district levels, within communities and respective health care facilities where the TB burden is high, namely Gauteng (Tshwane and Sedibeng districts), and KwaZulu-Natal (Amajuba and UThukela districts). The incumbent is responsible for the coordination and implementation of the SA ACCELERATE Direct Service Delivery (DSD) programme in line with m2m's programmatic and operational standards. The incumbent will be responsible for oversight of project site staff, project work planning, monitoring project performance, coordination of and collaboration with project partners, and compiling donor reports. With technical input from the Programme Manager, the incumbent will ensure the integrity of programme implementation, support donor and stakeholder engagements and serve on Provincial Technical Working groups. The incumbent will work closely with the M&E Assistants, Senior SI Coordinator and project team to implement QA/QI interventions and share lessons learned, best practices, and project updates. The Incumbent will be based in Gauteng, and reports to the Programme Manager.
Programme implementation

Support the implementation of the TB ACCELERATE programme, including management of community-based programming and ensuring adequate coverage in assigned province to achieve agreed donor targets.
Support work plan development, monitoring and achievement of project milestones, and project reporting in line with donor and organisational requirements.
Facilitate implementation and cascading of project innovations, including hybrid/virtual service delivery approaches and evidence-based interventions using applicable technology.
Facilitate implementation of quality assurance/quality improvement (including joint supervisory systems) with district-based Community Coordinators in collaboration with relevant Head Office (HO) departments.
Co-design and execute effective plans/strategies to support donor-led audits, progress reviews, and draft quarterly reporting, in collaboration with relevant project staff and other stakeholders.
Draft and complete regular reporting, including donor reports, on a regular basis.
Support programmatic aspects of project evaluations and knowledge management in collaboration with project and external stakeholders, including relevant HO departments.
Support the design and implementation of strategies, processes, tools, and virtual/hybrid systems for capacity building of frontline cadres.
Perform other managerial duties as assigned.

Supervision

Ensure robust line management of direct reports and the application of the organisation's performance-based procedures and systems.
Provide ongoing on-site coaching and mentorship of project teams and ensure high levels of motivation and productivity for large team of frontline workers (approximately 102).
Ensure adequate project implementation controls, processes and procedures to promote compliance and stewardship of human/financial resources.

Stakeholder engagement

Perform donor and stakeholder relationship management and development, including representation of m2m in key strategic forums as delegated.
Provide input into and support preparations for high-level site visits as required.
Maintain and grow stakeholder relationships, including representation of the organisation in technical working groups as requested.





Job Requirements


Qualifications and Experience:

Bachelors required in Public Health, Social Sciences or related field
3 years relevant experience in project management, preferably in TB, RMNCH, HIV or other relevant public health/social science programmes
Demonstrated experience in USAID/PEPFAR project implementation, and experience working with other donors
Good working knowledge and understanding of the area of community-based approaches of TB programming
Knowledge of South Africa's health and social service systems

Competencies:

Background with management of community project and community cadres
Demonstrated experience providing support to different stakeholders including implementing partners and governmental departments
Applied knowledge of financial management and human resource management
Good understanding of M&E tools and systems
Experience in project management and quality assurance
Demonstrated ability in developing and maintaining strategic relationships at multiple levels including government, donors and implementing partners
Excellent writing, and grammar skills in English and ability to communicate effectively and succinctly to internal and external audiences
Proficiency in Microsoft Office suite
The ability to multi-task and meet deadlines in a demanding, fast-paced and rapidly changing environment
Excellent analytical and problem-solving skills
Flexible, with ability to work independently and as part of a team
Valid driver's license




mothers2mothers is an equal opportunity employer. We particularly encourage applications from people living with HIV and AIDS (PLWHA), people with disabilities, women and previously disadvantaged people. Competitive salary packages will be negotiable in accordance with m2m's remuneration policies.


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