Discovery – Health InhouseProfessional AssistantAbout DiscoveryDiscovery's core purpose is to make people healthier and to enhance and protect their lives. We seek out and invest in exceptional individuals who understand and support our core purpose, and whose own values align with those of Discovery. Our fast-paced and dynamic environment enables smart, self-driven people to be their best. As global thought leaders, Discovery is passionate about innovating in order to not only achieve financial success, but to ignite positive and meaningful change within our society.About Discovery InHouseDiscovery InHouse is the Division which looks after restricted membership medical schemes under Discovery Health's administration. Specifically, we represent the link between the medical schemes' Principal Officers (POs) and Boards of Trustees. Our work broadly covers all aspects of Governance, Regulations, and the services which Discovery provides to each scheme. The InHouse Division is directly responsible for the implementation of new schemes, new business growth, fund management and financial administration of scheme administration.Key PurposeDynamic team-player who will support two key strategic arms of the business. To provide administrative support and services to the Head of Discovery InHouse, while supporting the general needs of the team. Support the Head of Discovery InHouse through effective coordination of daily responsibilities.Areas of responsibility may include but not limited toSecretarialPreparation of Agenda's, minutes. Matters arising and timeous distribution.Diary and email managementScheduling meetings: Room bookings, Set up, and related document preparation.Effectively deal with internal queries the same day.Taking and relaying messages accurately.Collecting and returning visitors to the reception area.Continuously build and maintain professional relationships with internal and external clients if required.General administration duties as required of the role.Provide ongoing and professional support.Compiling reports.Preparing presentations in a professional manner to high standard for external use including creating presentations, creating and formatting templates, creating interactive slideshows, inserting, embedding and linking media and data, inserting hyperlinks and media.Office ManagementOrder cost centre supplies: Stationery, envelopes, PC's, furniture, flowers.Updating organogram quarterly.Updating payroll input and handing in monthly payroll submissions by cut-off.All travel bookings for cost centre.Handling and organizing petty cash.Logging of TI & Group Facilities calls.Handling any office movements by meeting with space planning and mapping out a plan.FinanceMANEX reports; pulling monthly variance reports and reporting on variances.MANEX transfers and reallocations.Budget monitoring and planning. Adherence to strict deadlines.Procurement for cost centre, place order with supplier, arrange for order number to be generated, arrange approval, receipt of original invoice, and send to finance for payment.Handle general payment queries from suppliers.PayrollPayroll submissions for Temp and Perm staff, Payroll checks, Staff reimbursements, Staff salary adjustments, Incentives and PPRs.Salary reports: Petrol cards and 3G cards.Collate and deliver related documents to Payroll.Annual increase-file submission.Handling payroll queries.Ad hocThe person in this role will handle ad hoc functions and projects which is not limited to the above.The person would support the Head of Strategic Risk Management, as well as 2-3 Executives within the space.Personal Attributes and SkillsValues DrivenOptimistic and DynamicEffective communicatorBuilds a sense of community in the DepartmentProblem SolverLearns on the flyResults focusedResilientPeople SavvyInstils trustEducation; Knowledge and ExperienceThe following are essential requirements:2 years administration experience3 years working experience as a PA to Senior ManagementMatric QualificationAbility to type speedily and accuratelyExcellent communication and comprehensionAttention to detailPresenting a professional imageComputer knowledge - intermediate:Ms WordPower PointOutlookThe following are advantageous requirements:Secretarial DiplomaProficient with:VisioRightFax/IDUDiscovery experienceEMPLOYMENT EQUITYThe Company's approved Employment Equity Plan and Targets will be considered as part of the recruitment process. As an Equal Opportunities employer, we actively encourage and welcome people with various disabilities to apply.
