Responsibilities
Must be able to effectively manage the buying, stores and receiving staff.
Must have aggressive contribution to cost reduction through optimized inventory level management.
Must liaise/co-ordinate actions with fellow Procurement Managers in the Newrest network.
Participate in regular stock takes, and further ensure the accuracy of the stock takes.
Always ensure stock levels are adhered to, to avoid stock shortages.
Must ensure that all purchase orders are signed/approved before orders are placed.
Liaising between suppliers, manufacturers, relevant internal departments and customers to ensure effective communication regarding Procurement related matters.
Must be able to travel when required to other Newrest Units.
Ensure that supplier and purchase KPI's are regularly kept updated.
Stores
Provide necessary information every 10 days to generate accurate food cost figures.
Manage and organize inventory by using FIFI/FEFO register.
Regularly survey the stores for leakages, damage, pest infestation and hygiene and report such to the Unit Manager.
Monitor the use of storage space and advise where stock can be compressed or repositioned to make better use of the space available.
Ensure that the bin card system is effectively managed.
Ensure that all non-conform items are put separately from the other items in the non-conform products area.
Ensure security by making sure all stores are locked at all times after issuing in the morning and restrict access to authorized persons.
Ensure all Supply Orders are generated from Winrest every day for each workshop.
Liaise with production to generate Output Form from the revisited Supply Orders every day.
Ensure all storemen and stores supervisors are trained on the stock issuing process with the tablet.
Ensure all stock issued has previously been recorded onto the output form.
Ensure all stock is issued with the tablet. Quantity and expiry date are recorded for all items.
Ensure all stock counts are done with the tablets.
Receiving
Monitor the counting, weighing or measurement of incoming shipments in order to verify information against invoices, orders, and other records.
Monitor that goods are rejected if the criteria are not met.
Monitor the processing of credit notes generated for rejected goods.
Monitor that Receiving Clerks perform the delivery vehicle checks and report any inconsistencies to the Unit Manager and National Purchasing Manager.
Ensure that all administration work for receiving is up to date and provided to Finance for billing purposes.
Responsible for monitoring the returns process and finalizing all credit notes.
Validate Receipt Notes according to required procedures.
Investigate and resolve situations where items received are not properly documented in the daily receipt log.
Monitor that goods are dispatched timeously once received, to the correct stores.
Monitor all short or non-deliveries noted on the whiteboard, so that it is flagged to all necessary persons for action.
Ensure only Bluetooth thermometers are used by receiving staff as per QHSE procedures and report any breakdown of the devices.
Ensure all POs received in several batches are "partially" received on Winrest to allow receiving staff to reuse the same PO to receive the rest of the delivery later.
Buying
Validate POs generated prior to final communication with supplier.
Ensure that POs are validated in accordance with operational budgets determined by the Unit Manager.
Monitor that all POs are created and validated on Winrest before delivery.
Monitor that POs are generated from Supply Orders when possible.
Winrest
Monitor all purchasing related KPIs on the Winrest Dashboard:
Bluetooth Usage for Receipt Notes.
Mobile Usage for Inventories – Output Forms – Receipt Notes.
Purchase Book – Warehouse.
Ensure all POs, RNs and OFs are validated within the agreed timelines.
General
Any other reasonable task that may be required by management.
Qualifications
Grade 12.
Diploma in Information Technology.
Proficient in Microsoft Office.
Experience
Minimum 3-years solid experience in managing Stores and Procurement (preferably in the food or catering industry).
Experience working with an ERP System.
Skills
Communication & Organization.
Problem solving.
Presentation skills.
Competencies
Technical skills.
Attention to detail.
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