Freedom Park is a national monument and heritage destination dedicated to honouring all those who gave their lives in the struggles for freedom. It is established as a cultural institution reporting to the Minister of Sport, Arts and Culture and is situated at Salvokop, on the southern tip of Pretoria.Freedom Park is looking for an ethical individual who has a passion to contribute to national reconciliation and social cohesion. Applications are invited from suitably qualified and experienced persons for the position of Procurement Officer.JOB SUMMARYTo render effective and efficient procurement and related services for Freedom Park.KEY PERFORMANCE AREASPreparation, implementation and monitoring of comprehensive supplier database.Implementation and monitoring of annual price increases.Designing and implementation of commercial equity supplier strategy.Preparation and implementation of supplier contract.Design, implement and monitor performance measures for evaluating current suppliers.Demand ManagementAnalysis of supplier's industries.Identification and understanding of future Park need, critical delivery dates and lead times.Linking of future needs, critical delivery dates and lead times to budget and cash flow forecast.Analysis of past expenditure.Acquisition ManagementCoordination of the Bid/RFQ process.Determination of Bid/RFQ evaluation criteria.Compiling of Bid/RFQ documentation.Preparation for tabling of bids.Submit bid reports to Bid Committees.Identify frequent purchase commodities in order to convert them to long term agreements/contracts.Implement strategies and processes with regard to management of losses and management of redundant and absolute assets.Formulation of acquisition risk strategy.Volume and Product CostNegotiation of bulk discounts.Optimal use of settlement discounts.Submit monthly reports to Management in respect of SCM.Submit spending patterns to Management and Bid Committees.Schedule and arrange Loss Control Committee Meetings.Compilation and distribution of Agendas for Committee meetings.Present cases of Irregular Expenditure, Fruitless and Wasteful Expenditure.Capture all resolutions of the meeting.Implement resolution of the Loss Control Committee by writing letters to individuals concerned.Perform assessment and determination of all cases of Irregular Expenditure, Fruitless and Wasteful Expenditure.Regularly update the Register for Irregular Expenditure, Fruitless and Wasteful Expenditure.Maintain proper filing of documents related to Irregular, Fruitless and Wasteful Expenditure.Statutory and Policy ComplianceImplementation of procurement provisions of the PFMA Act and PPPFA.Implementation of the Procurement Policy and the Purchases and payable policy.Implement legislative policy prescript which governs supply chain, inter alia PFMA, BBBEE SCM Framework and King Corporate Governance.Assist the CFO with reporting to National Treasury.Support Services and Resource ManagementTraining staff in respect of SCM procedures.Supervise staff in the Supply Chain Management Unit.Participate in Asset Management Activities.PREREQUISITEBachelor's degree (NQF 7) in Purchasing Management or related field, with Accounting II as a subject.5 years relevant experience in commercial or government related institutions.Exposure to some commercial aspects relating to Supply Chain Management (Supply Chain Analysis, Supplier Workshops, Price and Standard Negotiations).COMPETENCY IN THE FOLLOWINGStrong interpersonal skills.Workflow system.KNOWLEDGEKnowledge of the Public Finance Management Act (PMFA).Broad Based Black Economic Empowerment (BBBEE).Preferential Procurement Policy Framework Act (PPPF).Treasury Regulations on Supply Chain Management.Knowledge of Total Cost of Ownership.Applications for internal candidates must be on internal application form. Applications must be emailed to: ******. All applications must contain a curriculum vitae, certified copies of educational certificates and or other qualifications and identity document. Kindly insert the job reference code on the subject line when applying for the position. Successful applicants will be subjected to a verification/security clearance. Closing date is 30th of November 2024.NB: If you do not receive any response within 14 days of closing days, please assume that your application was not successful. Correspondence will only be with shortlisted candidates.
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