Job Description Reports to the SCL (Supply Chain Lead) and performs procurement related tasks in accordance with either project and/or company sanctioned procedures and plans ensuring strict compliance thereto.
Although primarily responsible for the purchase of goods & commodities this may be extended to assisting with any other procurement related activities such as desk expediting and general procurement duties when necessary.
Responsibilities Support Supply Chain Lead with procurement related matters.
Ensure procurement objectives and philosophies are met.
Action material requisitions raised by engineering and approved by project management.
Issue request for quotations (RFQs).
Attend to all queries during the tendering process.
Receive, open, register and distribute tenders as prescribed per agreed project procedures.
Analyse and adjudicate tenders commercially.
Review commercial terms for compliance with company, client and project specific requirements.
Ensure payment terms comply with project objectives.
Ensure goods, material & services are procured as specified on the due date and at the best price.
Arrange and participate in negotiations with suppliers.
Maintain clarification logs and/or prepare & distribute clarification meeting minutes.
Liaise closely with engineering to ensure alignment prior to issue of recommendation for award.
Prepare commercial evaluation and recommendation for award for project manager/client approval.
Prepare and issue draft purchase order for internal and supplier review and acceptance.
Issue agreed purchase order for signature by authorised signatories.
Issue letters of regret to unsuccessful bidders.
Prepare and maintain filing system (hard & soft) per prescribed project procedures.
Ensure file check lists are maintained and updated.
Ensure confidentiality of information is maintained.
Raise back charge notifications as relevant.
Raise penalty for delay notifications as relevant.
Initiate proper and timely purchase order close outs.
Initiate release of bank guarantees and cash retentions.
Desk expediting of documentation & goods Qualifications: High school education Diploma in a related field Experience of procurement in the mineral processing plant field Knowledge, skills and experience: Be able to work under pressure.
High level of numeracy, writing skills, computer literacy and commercial understanding.
Good oral communication, organisational and negotiating skills.
Good interpersonal and communication skills for liaising with project personnel, suppliers & clients.
Appreciation and participation in team behaviour within procurement & project team environments.
Must be responsible, accurate and thorough in all areas.
Thorough knowledge of and experience with computers and associated complex software packages.
Personal attributes: Good communicator High energy Team player, dependable, cooperative, adaptive and persistent Ability to prioritize multiple tasks.
High level of personal and professional integrity and must adhere to an ethical code of conduct