DEPARTMENT: FINANCE - PROCUREMENT
PROCUREMENT OFFICERS
Minimum Requirements:
Bachelor's degree in Business Administration, Supply Chain Management, Operations Management, or any related field (NQF Level 7)
3-5 years' experience in procurement or supply chain management operations preferably in a large organisation or higher education institution.
Registered for CIPS at least have done level One (Ideal but not compulsory)
Summary of Duties (but not limited to):
Procurement of goods and services in line with the yearly procurement plan management (Demand management)
Analyse all released / submitted requisitions (focus on Item description, value threshold and supplier recommended compliance)
Double check if the requisition submitted does not require goods/ services already on contract. If so, advise the Sourcing manager so that the requisition can be cancelled, and request be made via the existing contract.
Ensure all relevant authorizations are obtained and the Purchase requisition checklist is fully compliant.
Negotiate the price and other relevant commercial conditions before placing the purchase order. (Obtain a guide from your line manager, where necessary)
Execution of high value transactions and tactical and strategic sourcing contracts (Tender/Bidding process) Procure to Pay process.
Deviations (Limited Bidding, single source and variation orders)
Receive motivation from the end users for single source, limited bidding or variation orders.
Conduct market research to confirm validity of single source or limited bidding.
Conduct price competitiveness for variation requests.
Compile Deviation report for review by Sourcing manager who will submit report as relevant Deviation DoA (including BAC for values above R 1million excluding VAT).
Administration of Procurement contracts
Once a transaction, over R 1million excluding VAT, has been approved, the Procurement officer must advertise the award on the DUT website for five (5) working days appeal and immediately issue letters of non-award must be issued to all bidders who were unsuccessful.
On the 6th day of the appeal period, contact the legal office to determine if there were any appeals.
In case of appeals cascade the matter to the Sourcing Manager.
If there are no appeals, consult with Legal office, end user and Contracts to draft a contract and SLA.
Inform end user to upload contract for approval via online contract approval system.
Once the contract has been duly approved, an order (against a requisition which must be submitted by the end user) can be issued to the service provider to facilitate future payments.
Ensure end user understands the terms of the contract including performance management.
Supplier liaison
Maintain regular contact with suppliers in terms of requirements, orders placed, orders received etc.
Address any queries with suppliers and agree solutions to ensure the consistent delivery of quality services / goods
Liaise with suppliers regarding price increases and verify price increases with the Sourcing Manager.
Refer any unresolved supplier non-performance to the sourcing Manager
Reporting
Prepare operational reports, in accordance with the reporting schedule e.g. orders placed, cost of goods etc
Maintain up to date procurement records in accordance with DUT document management system
Salary: Market Related
Position status: Permanent
Contact Person: Ms. ZJ. Ngcobo
Please Apply with:
DUT Application form (download from career portal online)
CV
Relevant qualification
Cover letter
Kindly note:
Communication will be entered into with short-listed candidates only.
"While DUT strives for equal opportunities, preference will be given to suitable candidates in terms of the University's equity policy" The University reserves the right NOT to make an appointment.
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