Procurement Officer: Idd

The purpose of this role is to manage the procurement cycle and implement the infrastructure procurement plans. The role will include being responsible for tender process, support the evaluation teams and ensuring effective supplier performance management.
Key Responsibilities Ensure compliance of the Infrastructure Delivery Division with all relevant laws and regulations as it relates to supply chain management for the Infrastructure Delivery Division's operationsEnsure overall compliance of supply chain management and risk management of supply chain managementFacilitate innovation and efficiency improvements across the Infrastructure Delivery Division's supply chainMonitor and ensure consistent service delivery levels across the programme structures and the areas of improvementManage lead times of procurement and maximise economies of scaleOversee all aspects of the tender process and ensure coverage of legal requirements for the Infrastructure Delivery Division arising from all supply chain management processesConduct an ongoing review and provide recommendations on how to optimise supply chain management across the Infrastructure Delivery DivisionConduct detailed training and workshops with programme teams to increase ease of operations and relationship management with all supply chain managementFacilitate monthly demand planning meetings with programme teams to understand their procurement/tender requirements and feed into cash flow planning and working capital planning with the financial accounting teamProvide input into contract management process and the monitoring of performance of suppliers and improve/increase the Infrastructure Delivery Division's focus on value for money spentSupport the SCM committees in line with supply chain management regulationsManage and control the risk register for supply chain management and the overall impact on the financial growth of the Infrastructure Delivery DivisionPromote sharing of information and on the job training to ensure all team members in the Infrastructure Delivery Division understand the financial controls they are responsible for executing and what can go wrong if they do not uphold the spirit and soundness of the financial control environmentConduct quarterly spend analysis to identify changes and opportunitiesEnsure spend is categorised into correct commoditiesConduct market researchMonitor and manage supplier performanceManage the list of preferred vendors and contractors across all the Infrastructure Delivery Division projectsConduct supplier relationship management activities Expertise & Technical Competencies Minimum Requirements
Bachelor's degree in Business, Engineering or Supply Cain Management related disciplineA minimum of 3 to 5 years' experience in tender management and infrastructure procurement.Experience in professional service providers procurement for construction and allied industries.A strong career track record in managing the supply chain management function within a large, complex organisation with multidimensional businesses for a minimum period of 3 to 5 years.Strong understanding of and commitment to good corporate governance, supply chain management regulations and laws and other regulatory requirements including the PFMA.Exposure to supply chain management within the government environment is a minimum requirement.Working experience with SAP Procurement module or a similar ERP system.Advantageous
Member of Chartered Institute of Purchasing and Supply would be an added advantageConstruction/Infrastructure procurementMS Office proficientTechnical
Written Communication
Understands that different writing styles are required for different documents or audiences.Write effective correspondence, prepares questions and reports, statements of circumstance and briefing notes.Has a solid mastery of writing principles such as grammar, sentence construction etc.Reporting
Designs / customizes reports to meet user needs.Prepares complex or tailored reports, gathers information from a variety of sources, analyses and includes in a report.Keeps standard reports under review and proposes improvements to meet user needs.Problem Solving
Identifies complex problems based on a broad range of factors, many of which are ambiguous or difficult to define.While remaining guided by organisational values, identifies optimal solutions, thinking first in terms of possible approaches and flexibilities in the system vs. blind adherence to rules or procedures.Implements solutions to complex problems, then evaluates the effectiveness and efficiency of solutions and identifies needed changes.Stakeholder Management
Actively engages partners and encourages others to build relationships that support DBSA objectives.Understands and recognises the contributions that staff at all levels make to delivering priorities.Proactively manages partner relationships, preventing or resolving any conflict.Adapts style to work effectively with partners, building consensus, trust and respect.Delivers objectives by bringing together diverse stakeholders to work effectively in partnership.Planning and Organising
Plans and manages multiple priorities and deadlines.Uses effectively advance time management processes to deal with high workload and tight deadlines.Organises, prioritises and schedules tasks so they can be performed within budget and with the efficient use of time and resources.Achieves goals in a timely manner, despite obstacles encountered, by organising, reprioritising and re-planningData Collection and Analysis
 Skilled in the use of advanced/complex analytical techniques.Is able to use judgement to decide upon the most appropriate analytical techniques according to the situation.Recognises underlying principles, patterns, or themes in an array of related information, and
determine whether additional information would be useful or necessary.Through an in-depth understanding of the business environment, reviews outputs of analysis to
identify anomalies and draws conclusions, relating these to operational circumstances.Can model a range of scenarios covering all potential business circumstances and highlight potential
risks/opportunities.Financial Acumen
Makes sound financial decisions after having analysed their impacts on the organisation, partner
agencies, and community.Knows the internal and external factors that impact on resource and asset availability.Is able to interpret management account reports in an operational/commercial context and take action
as appropriate to maximize revenues and control costs.Skilled in the use of various financial modelling tools and techniques. Required Personal Attributes Behavioural
Achievement Orientation
Delivers work on time and quality and follows through on agreed commitments.Views new work experiences as an opportunity for growth.Reacts immediately to overcome setback or / and obstacles in order to meet goals.Recognises and acts upon current opportunity.Make specific changes to systems and processes in order to improve efficiency and quality.Formulates own objectives and action plans in order to achieve a measurable improvement in the
future.Attention to detail
Double-checks the accuracy of information or work.Ensure that the work produced doesn't contain any errors.Conceptual thinking
Uses knowledge of theory or of different past situation to look at current situation.Applies learned concepts across various situations.Customer service orientation
Makes self fully available, especially when the customer is going through a critical period.Requests on-going feedback from customers and takes action in response to it; manages to retain
and capitalize on existing customers.Takes the 'extra step" to resolve customer issues appropriately, even in the case where they do not
fall under own area of responsibility.Is aware of the level of service offered by the competition and provides more for customers than they
expect.Decisiveness
Acts promptly to address urgent needs, taking quickly those decisions which need to be taken.Assesses available information to reach a clear view of key options and selects the best option at the
time.Thinks on their feet when necessary.Integrity
Publicly admits having made a mistake.Speaks out when it may hurt a trust relationship.Self-awareness and self-control
Feels impulse to do something inappropriate and resist it.Resists temptations to act immediately without thinking but does not take positive action.Feels strong emotions 9such as anger, extreme frustration, or high stress) and holds them back. Does not do anything but restrain feelings (does not act to make things better).Strategic and Innovative thinking
Feels impulse to do something inappropriate and resist it.Resists temptations to act immediately without thinking but does not take positive action.Feels strong emotions 9such as anger, extreme frustration, or high stress) and holds them back.Does not do anything but restrain feelings (does not act to make things better).Does not do anything but restrain Policy The Development Bank of Southern Africa will endeavor to make appointments in line with its Employment Equity Policy and Plan. Applications from suitably qualified designated groups, especially people with disabilities, are encouraged.
The DBSA corporate culture fit requires clear, logical and analytical thinking grounded in good interpersonal skills, a sense of urgency and results orientated execution of duties. The ability to work collaboratively and finding practical yet innovative solutions is critical to success in a work environment that demands emotional resilience, accountability and responsible risk taking and management.
The DBSA reserves the right to amend or remove vacancies in line with organisational requirements.
All vacancies can be viewed on the DBSA website (www.dbsa.org) under Careers.
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