Overview:Want to join a frontrunner in renewable energy that is actively seeking early entry into new markets globally? Since the establishment in 2007, Scatec has acquired extensive knowledge and experience in developing, building and operating solar, wind and hydro power plants and storage solutions. Driven by our company values and competent global workforce, we aim to deliver competitive and sustainable renewable energy globally; protect our environment and improve quality of life through innovative integration of technology; and create shareholder value. We are present on four continents and are headquartered in Oslo, Norway.Main purpose of positionCurrently we are looking for a Procurement and Logistics Coordinator in Cape Town, South Africa to be part of our global team working together towards our vision – Improving our future. As our Procurement and Logistics Coordinator you will provide a coordination service to O&M with regards to Procurement and Logistics through sharing information and ensuring that procurement is executed on time and successfully. The Procurement and Logistics Coordinator is expected to support any of the SCATEC business units as assigned from time to time.Main responsibilitiesFollow the guidelines and prescribed structures as outlined by the operating systemProvide continuous input towards improvement and optimisation of the operating systemSuccessfully implement the operating system throughout the structuring and execution phase of the ProjectWhen supporting the Solutions business unit: Delivery to EPC(Accrual), O&M and SPV Business UnitsObtain quotes and lead times for services / materials requested by plant(s)Align lead times with Project Site TeamPresent quotes to Line Manager / Business Unit Manager for approvalPrepare contracts / Purchase Orders (PO's) for relevant service/material suppliers and send to Line Manager / Business Unit Manager for signatureSend contracts / PO's to supplier and follow up on acknowledgementSave signed contracts/ PO's on document management system and update tracker(s)Highlight logistic risks identified during the delivery of goods timeously communicate to Line Manager / Stake holdersMaintain delivery documentation (Commercial Invoices, Packing Lists & Material Handover Sheets) for delivery including shipping registers, delivery plans and trackers in accordance with the operating system (Digitally)Receive invoices and check against contracts/purchase orders and delivery notes from site and code on Payment System (Eye-Share (ES) and recommend for payment or reject with reasonsFollow up with relevant approvers to ensure invoices are approved on time for weekly payment runFollow up with finance (on Mondays) after each weekly payment run (done on Thursdays / Fridays), share Proof of Payments (POP's) with supplier and save to operating systemClose out contracts / PO's by saving all relevant documentation on operating system after delivery to the plant(s)Manage all Customs related documents with Suppliers / Logistic ProvidersPrepare the Request for Pricing (RFP) before submitting to Line Manager for approval to issueIssue and follow up on RFP responsesAssist with the bid evaluation and recommendation processCompile lessons learned report and submit to the Line ManagerQualifications and competenciesMinimum: Diploma in Supply Chain Management3+ years' experience in a similar role2+ years' experience in Procurement Operating SystemAbility to coordinate with suppliers, planners and other departments in order to produce and monitor the shipping register and schedule for just in time delivery. As well as to communicate in advance any delays or potential cost overruns.Detail orientation and knowledge of administration requirements to deliver on updated records, registers and system documentation requirements. Accountability and responsibility to manage letters of credit and other financial instruments linked to logisticsFollowing D365, operating system and general procurement requirements, process thinking is required to deliver the day to day procurement deliverables such as purchaser orders and close out of orders.When supporting Operations and Maintenance/Asset Management business unit:Procurement Compliance: Assist in training and follow up of relevant O&M personnel for the implementation of the procurement policy and procedureAssist in the audit of the implementation of procurement policy and procedureCoordinate the implementation of local content and economic development commitments under procurementOrganise day-to-day electronic filing in the document management systemAssist with on-site material auditsOperations and Maintenance (O&M) auditsStrategic procurement: Prepare all purchase orders for procurement of assets including spare partsAssist with the contracting of service agreements and supply accountsAdminister warranty claims on behalf of EPCArrange logistics to support delivery of assets to sitePersonal characteristicsIt is part of every employees' terms of reference to contribute to Scatec's vision: Improving our Future and adhere to our company values which are:Predictable: demonstrate clear communication and listening skills, shares information in an open and honest wayDriving results: demonstrate determination, pro-activeness, can prioritise and work independentlyChangemaker: demonstrate entrepreneurship, can challenge, fast learner, take initiates and adjustWorking together: demonstrate teamwork, shares responsibilities, can compromise, has a can-do attitudeFor the particular role we also expectProcurement and Logistics Coordinator is expected to support any of the SCATEC business units as assigned from time to timeSupport Scatec Business Units with the assistance of Procurement and Logistics ManagerExcellent knowledge in MS OfficeMust be able to work extended hoursWe offerScatec is an exciting, innovative and ambitious company operating in a growing industry. We offer a challenging and interesting position where you will be part of a flexible, diverse and truly international working environment consisting of highly competent and committed colleagues with a positive drive to make a difference.Scatec is an equal opportunity employer and values diversity. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, national origin, disability status, protected veteran status, or any other basis protected by appropriate law.Applications will be processed on a continuous basis.
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