Our leading Engineering company has a vacancy for a Procurement and Estimating Officer based at their offices in Umhlanga.
Overview of the role:The Procurement and Estimating Officer will be responsible for analysing a variety of proposals and requirements to prepare cost estimates for clients/customers, and the successful candidate will report directly to the Managing Director.
Key Responsibilities:Build and maintain long-term relationships with suppliers & customers.Review customer requirements and request compliant quotations from suppliers.Place orders approved by the Managing Director.Compare supplier proposals for price and specifications.Estimate & prepare quotations to ensure profitability.Maintain awareness of global currency fluctuations.Negotiate with vendors to reduce costs if necessary.Prepare Purchase orders using applicable software.Prepare Job files – ensuring all relevant documentation is included.File & perform general administrative duties – both electronic and hard copy.Daily accurate updating of Google sheets (live).Resolve discrepancies by collecting and analyzing information.Present prepared estimates by assembling and displaying numerical and descriptive information.Prepare special reports by collecting, analyzing, and summarizing information and trends.Analyze requirement documents, blueprints, and project plans to gain a thorough understanding of the work order.Prepare material estimates and cost estimates for the product or service.Develop and maintain relationships with company vendors and contractors.Manage bids from vendors and contractors.Present prepared estimates to management and other stakeholders.Compile and record actual costs.Prepare work to be estimated by gathering proposals, blueprints, specifications, and related documents.Maintain contact and relationships with private individuals and other organizations.Maintain cost database by entering and backing up data.Continually update technical knowledge by attending educational workshops and reviewing technical publications.Contribute to team effort by accomplishing related results as needed.Demonstrate flexibility in an ever-changing and improving environment coupled with a positive attitude and a high standard of self-conduct.Attend any meetings/training sessions as requested by Management, taking on board any further actions requested.Comply with further training/implementation of improvements.Cooperate with Management and carry out any duties and responsibilities required to perform the role.Required Skills and Competencies:3-5 years of experience as a Procurement and/or Estimating Clerk/Officer.Computer Literacy on Microsoft Office – Ms Word, Excel, PowerPoint.Attention to detail and data-driven.Data accuracy is KEY!!.In-depth knowledge and understanding of the RFQ process.Keeping abreast of latest industry developments, new technologies, techniques, and best practices in the Engineering Industry.Clear criminal record with no convictions.Medical fitness certificate.Excellent communication skills – both written and verbal.Ability to multitask.Team player and willing to provide additional support and assistance to the relevant functions or departments.Effective organizational skills.Ability to work using own initiative and motivation.Demonstrate flexibility in busy times where possible.Willingness to adapt to change.Strong interpersonal, organizational, and analytical skills.Excellent communication skills (written and verbal).Ability to display a practical hands-on approach.Analyze, solve problems & take correct action.Customer-focused.Planning and problem-solving skills.Ability to multitask, meet deadlines, and work in a fast-paced environment.High levels of integrity and confidentiality.Must be able to work well in teams.Proficiency with software applications / Computer literacy.Education and Experience:Matric/Diploma in Procurement, Supply Chain Management, or a related field.3 - 5 years proven experience.Relevant work experience within Logistics and Supply Chain Management.Intermediate to advanced skills in Excel, MS Word, and Industry-related software (logistics).
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